Archive for the ‘Templates’ Category

FAQs About Label Templates & Microsoft Office

Tuesday, November 13th, 2018

Many people choose to use Microsoft Office software to design and print their own labels. Here are our answers to the FIVE most frequently asked questions we receive about label templates and Microsoft software.

microsoft office and label templates

Is Microsoft Office Software Suitable For Designing & Printing Label Templates?

Yes! You can create a pretty good set of sticky labels using Microsoft software.

The Office Suite doesn’t include “graphics software”, which is software designed for the specific purpose of creating, editing, and displaying computer graphics – making it ideal for design-based tasks. Publisher, desktop publishing software, probably comes closest but is really intended for the purpose of creating and editing documents by arranging different elements (including graphics) within a specific page layout.

This means that the design tools available in Microsoft software won’t be as advanced as those provided in graphics package. HOWEVER, this doesn’t mean that you can’t create a brilliant set of designs using Office software. You simply need to acknowledge the limitations of the software you are using, use the available tools as efficiently as you can, and make sure you don’t make your design too complex for your software to replicate.

Which Software Is Best Suited To Designing & Printing Label Templates?

Word and Publisher are the best options – although we have some customers who use Excel!

  • Both Word and Publisher contain built-in label templates. In Word, a table represents the layout of a sheet of labels. Each cell in the table represents a label (or a gap between two labels). Word templates, therefore, can only represent sheet labels as a grid of rectangles and/or squares. It cannot show elements of shaping, such as rounded corners, or the outline of round labels and oval labels. In Publisher, templates may be full page templates (made using a table or a combination of tables, shapes, and text boxes) or a single label template (where you add your design to the one label and it is replicated across the entire sheet during the printing process).
  • Word and Publisher also contain basic design tools. These allow you to construct label designs using text, images, and shapes. Publisher has the edge in terms of the control and accuracy of positioning it offers when arranging elements within your design. Word, as a word processor, prioritises text over everything else, which can make it difficult to position images and shapes accurately. Word, however, does contain additional tools intended for designing and printing labels, which are not available in Publisher.

It is up to you to decide which package you use. We tend to recommend Word over Publisher simply because more people are familiar with Word. Being confident using a particular piece of software might not seem like an important factor but it can make designing and printing your own labels a lot quicker and less stressful than trying to use software that you’re less familiar with.

Publisher is a brilliant option if you are familiar with it AND if it contains a compatible built-in label template for your labels.

Do You Supply Label Templates For Microsoft Office?

Yes! We supply Word templates for all of our label sizes free of charge. Simply visit our Label Templates section and select your label shape and then your label size. Alternatively, you can visit the product page of your sticky labels and click on the purple “Label Templates And Printing Information” link.

Our Word templates are available in both portrait and landscape orientations. We also provide bleed templates (ideal if your design includes a coloured background and/or border), text box templates (ideal for text-only designs), and mirrored text box templates (ideal for creating window stickers that need to be read from the reverse side).

Our individual template pages contain all of the download links for our label templates as well as detailed measurement and layout information and compatible Avery codes (if applicable).

We often get asked if we supply Publisher templates; unfortunately, we are only able to offer Word templates at this time. If you are familiar with Publisher, however, you should be able to create your own template relatively easily using the tools available in Publisher and the measurement and layout information provided on our website.

Does Microsoft Office Include Label Templates (& How Do I Find Them)?

As we’ve mentioned both Word and Publisher contain built-in label templates. These include Avery templates; many of our label sizes are compatible with (the same as) Avery labels, which means you can print Label Planet labels with an Avery template.

In Word, you need to open a blank document. Next click on the Mailings tab at the top of the page and select “Labels” from the left hand side of the ribbon. Click on Options, set Printer information to “Page Printers” and Label information to “Avery A4/A5”. Locate your code in the list and click ok, click New Document, and Word will open a new document containing your label template.

In Publisher, you can choose between blank label templates or pre-designed label templates.

To find the former, open Publisher, click on “Built-In”, select Labels, and then scroll down to the Avery A4/A5 option. Select your Avery code and click CREATE. To find the latter, open Publisher, use the search bar to search for “Labels”. Find a design that you like, left click on it once, and click on Create.

The pre-designed options tend to feature the full sheet of labels, while the built-in options feature a single label that is then replicated across the whole sheet during the printing process.

Why Don’t Microsoft Word Label Templates Show The Outline Of My Labels?

As we mentioned above, Word label templates cannot show shaping or the outlines of round labels and oval labels. This is because they are created using tables; each cell within the table represents a label or a gap between two labels. This means that Word can only represent the layout of a sheet of labels in the form of rectangles and squares constructed using straight lines.

In templates for round labels and oval labels, each label will fit within one of the squares or rectangles in the table with its outermost points touching each of the four sides.

Can I Use Your Microsoft Word Label Templates With My Apple Device?

Yes. Our Word templates use the .docx file format, which can be edited by a variety of software used by Apple devices. This includes Word For Mac and Apple’s own word processor – Pages.

When using Label Planet templates with Pages, we recommend following these steps:

  • Download the template to your device. If you have the option to open or save the file, select save.
  • Open Pages and use the “File” > “Open” menu options to locate your saved template.

Next Week On Template Tuesday: How To? – How To Create Your Own Label Templates

A Guide To Label Planet’s Label Templates

Tuesday, October 2nd, 2018

At Label Planet, we created our own set of label templates to ensure that our customers will always be able to find the right label template for their self adhesive labels – and the design they want to create.

What Label Templates Are Available from Label Planet?

All of our label templates can be found by visiting our Label Templates Home Page. First, you select your label shape and then you select your label size. This will take you to the “label printing template information” page for your label size. We have created individual template information pages for every label size that we supply.

Each template information page contains:

  • Label measurements (including width, height, page margins, and pitches)
  • Compatible Avery codes (if applicable) and alternative codes
  • Download links for the relevant label templates
  • Notes about the label size
  • A list of the different material/adhesive options available

We supply Word label templates and PDF label templates. They are grouped into two (or four) columns:

Word Templates // Word Templates (extra/alternative

PDF Templates // PDF Templates (extra/alternative)

Word label templates can be edited using any word processing software that can edit the .docx file format (e.g. Word, Word For Mac, and Pages). PDF label templates can be edited using any graphic package that can edit the .pdf file format (e.g. Illustrator, InDesign, and Photoshop). 

These columns will each contain a list of label templates in different formats; these allow you to choose a template that is suitable for the kind of design you want to add to your self adhesive labels. These formats will include some or all of the following options:

  • Portrait
  • Landscape
  • Text Box Portrait
  • Text Box Landscape
  • Mirror Portrait
  • Mirror Landscape
  • Bleed Portrait
  • Bleed Landscape

What Are The Different Formats Used For Label Planet’s Label Templates?

We have tried to supply additional formats that are useful when creating certain kinds of designs – particularly for customers who may not have had that much experience in designing their own self adhesive labels.

label templates made by label

  • Portrait and Landscape: These simply use either a portrait or landscape orientation. This means that you don’t need to continually tilt your head to see what your sticky labels will look like!
  • Text Box: These Word label templates have a text box in each blank label. We designed them for beginners creating text-only sticky labels.
  • Mirrored: These Word label templates have a mirrored text box in each blank label. They are designed for creating text-only designs for window stickers – that will be applied onto one side of a window/glass surface and viewed from the other side.
  • Bleed: These label templates add a “bleed area” around each blank label. This allows you to oversize your design so that it overlaps each sticky label, which prevents any white edging appearing when you need to add a border or coloured background to your self adhesive labels.

So Which Of Our Label Templates Is The One For You?

Generally speaking, most of our customers simply need to choose whether they want a portrait or landscape orientation and then download either the Word label template or the PDF label template (depending on the software they intended to use to design their self adhesive labels).

If your design includes a coloured background and/or a border, you may wish to opt for a bleed label template instead.

If you are creating window stickers that need to be printed with a mirrored or reverse design, then you can download one of our mirrored templates (although you can achieve the same effect yourself using a standard label template).

Likewise, if you simply want to create text-only designs, you could try downloading one of our text box templates – although, again, you can simply download one of our basic label templates and type in your text as required.

Next Week On Template Tuesday – How To? – How To Pick The Right Label Template From Label Planet

Bleed Label Templates VS Other Label Templates – When To Use A Bleed Label Template

Tuesday, June 26th, 2018

Last week, we defined the term bleed label templates. This week, we’ll explain when it is better to use a bleed label template, rather than a standard label template.

As we mentioned last week, bleed label templates rely on having a blank space around your blank labels. Label sizes and layouts where your sticky labels butt up against (i.e. are adjacent to) another sticky label will not have the blank spaces required to create a bleed area all the way around your blank labels.

You should therefore only use bleed label templates when creating a particular kind of label design on self adhesive labels with a particular type of layout.

What Kind Of Label Designs Work Best With Bleed Label Templates?

Bleed label templates are designed to bleed your design over the edges of your blank labels. This means you should only use them when your label design includes some coloured element around the edges of your sticky labels. This could be a border, a coloured background, or a full colour image that fills each blank label. All of these elements sit at the very edge of your sticky labels. This means these are the elements that you need to bleed to avoid white edging.

Remember, borders need to be thick enough to overlap the edges of your sticky labels.

What Kind Of Label Layouts Work Best With Bleed Label Templates?

As we mentioned last week, certain label shapes and layouts are perfect for creating bleed label templates. These are sticky labels with a blank area in the layout, which can be used as the bleed area. Circular labels / round labels and oval labels naturally have blank spaces due to their shape. Square labels may be butt cut (so at least some of the sticky labels are touching each other) OR they may have gaps between the rows and columns of blank labels. At Label Planet, all of our square labels have gaps all the way around each blank label.

Most rectangular labels, by contrast, will have at least some edges where two blank labels touch. This is designed to minimise the amount of waste material created by these products. There are a small number of rectangular label sizes where there are gaps between the rows and columns – creating a bleed area all the way around each blank label.

bleed label templates and label shapesAt Label Planet, we supply bleed label templates for all of our circular labels / round labels, oval labels, and square labels. We also supply bleed label templates for our three rectangular label sizes, which have gaps all the way around each blank label – LP1/199, LP33/53, and LP84/46.

What If Your Label Layout Doesn’t Work As A Bleed Label Template?

If you are working with a label size that doesn’t provide a bleed area all the way around your blank labels, you may be able to improvise using a standard label template. This will only work if your border, background, or image has a consistent colour. In this case, you can oversize your design so that it overlaps onto adjacent labels. As the overlapping areas will use the same colour, you won’t be able to see where your design overlaps.

Please note you can only use this workaround if your colour is consistent AND if the area of overlap uses that particular colour. If your design overlaps too far onto an adjacent sticky label, you may find that it falls into an area that should be a different colour.

The alternative would be to alter your design so that it:

  1. Doesn’t go to the edges of your sticky labels (so there’s no need to overlap it)
  2. Has a white or blank border around the edges (so you don’t need to print at the edges)

Next Week On Template Tuesday: How To? – How To Use Label Planet’s Bleed Label Templates

A Guide To Label Planet’s Label Templates

Tuesday, May 29th, 2018

Here at Label Planet, we aim to provide our customers with everything they need to print their own self adhesive labels. Over the last few years, we’ve spent a lot of time developing our Help & Advice pages – especially our Label Templates section, which includes label templates, detailed notes, and printing advice for all of our label sizes.

If you haven’t printed your own self adhesive labels before, you may not be familiar with the different kinds of label templates (and information) that we provide.

Well, don’t worry! In this week’s Template Tuesday, we’ll run through all of the features that we’ve included in our Label Templates section.

LABEL TEMPLATES – THE HOME PAGE

Our Label Template home page (which can be found on our website here) contains all the links you need to find label templates, detailed information about our label sizes, and advice pages to guide you through the process of designing and printing your own sticky labels.

label planet label templates home page

At the top of the page, you will see a link to our Sample Request Service. This allows you to request a few samples to make sure you are buying the right sticky labels for your application AND give yourself a trial run at printing a label template.

Next, you will find links to our SIX label shapes. This pages are the first step to finding the template information page for your label size. After clicking on one of these links, you will see a list of all of the label sizes we supply in that particular shape. Click on the Templates link for your label size to reach the Template Information Page.

Below this, you can find compatibility tables to help you find out if your Label Planet labels have a compatible Avery template (or if your Avery labels have a compatible Label Planet template).

Finally, you will see our HELP WITH LABEL TEMPLATES button. This button reveals links to our Help and Advice pages, including our Guides to Designing and Printing Labels, Top Tips, Troubleshooting Guide, FAQs, and this – the Label Planet Label Templates Blog.

LABEL TEMPLATES – THE INFORMATION PAGES

Every label size that we supply has its own Label Printing Template Information page.

At the top of this page we list the key measurements of the label size and layout. You can use these measurements to set up your own label templates. Below this we list any Avery codes that are compatible with our label size. If there are no Avery codes listed, it is because Avery do not supply that particular label size. Some Avery codes may have the word “Zweckform” next to them. This is a European range of sticky labels provided by Avery. To find one of these label templates in your software, you will need to change the label vendor from Avery A4/A5 to Avery Zweckform.

Next you will find our download links. We have grouped them into standard Word templates, alternative Word templates, standard PDF templates, and alternative PDF templates.

The STANDARD templates should be suitable for most of our customers. In some cases, our sticky labels may have a slightly different layout – which requires an alternative label template. This will be noted in the “Notes About This Template” section just below the download links.

Left click once on one of the purple links to start the download process. Your label template will either be saved to the Downloads folder on your device OR you will be asked if you want to Save or Open the file. We recommend choosing to save the label template rather than opening it.

After the download links you will see a NOTES ABOUT THIS TEMPLATE section. This includes detailed notes and printing advice for that particular label size.

LABEL TEMPLATES – THE LABEL TEMPLATES

All of our label templates are standalone template files and therefore must be edited using software. We DO NOT supply label design software and so you will need to bear in mind the limitations of your software when creating your required label design.

Our label templates include:

  • WORD TEMPLATES: suitable for use with Word Processors that can edit the .docx file format (e.g. Word, Word For Mac, Pages etc).
  • PDF TEMPLATES: suitable for use with Graphics Packages that can edit the .pdf file format (e.g. InDesign, Illustrator, Photoshop etc).
  • PORTRAIT TEMPLATES: label templates with a portrait orientation.
  • LANDSCAPE TEMPLATES: label templates with a landscape orientation.
  • TEXT BOX TEMPLATES: Word label templates with a text box in each blank label – suitable for creating text-only designs.
  • MIRRORED TEXT BOX TEMPLATES: Word label templates with a mirrored text box in each blank label – suitable for creating window stickers that can be read from the reverse side.
  • BLEED TEMPLATES: suitable for overlapping full colour designs to prevent white edges appearing on printed sticky labels. Only available for label sizes that have suitable gaps around each blank label.

Using Label Templates From Label Planet

We made all of our label templates using measurements taken from our sticky labels. We tested the accuracy of each template before adding it to our website. You may need to make slight adjustments to produce the perfect alignment for your unique software and hardware set up. For example, most desktop printers have a different starting print position. You may need to adjust the page margins to get the perfect alignment for your printer.

If you are having problems with the alignment produced by one of our label templates, we recommend reading through our Guide to Designing & Printing Labels, Top Tips, and Troubleshooting Guide. Printer settings cause most alignment issues. You can fix them by adjusting the page margins of your template or the settings of your printer.

If you are still having issue, you can also contact our Customer Service Team for further help and advice.

Next Week On Template Tuesday: How To? – How To Use Label Planet’s Text Box Label Templates

Selecting Content In Word Label Templates 101

Tuesday, April 24th, 2018

This week we’ll be taking a closer look at the different ways to select content in a Word template. The way you select content can determine exactly what you can do with your selection, which means that, when it comes to designing label templates at least, some selection methods are better than others.

Label Templates – Selecting Individual Elements

For most objects, you select an item simply by left clicking on it once. For example, to select an image or shape, you simply left click once on that item. If your item has more than one element to it, however, you may need to click in a particular place to select the item. For example, text boxes are made up of a box and text within that box. If you click on the text, Word will highlight (select) the text. To select the text box itself, you need to click on the box when your cursor is positioned over one of the edges of the box. Likewise, to select a table you must move your cursor to the top left corner of the table and click on the four headed arrow icon that appears.

To select text, you need to “highlight” the specific section of text you are interested in. To do this, position your cursor at the start of your required text. Click and hold down the left button and move your cursor to the end of your required text. Release the button and your required text will now be “highlighted” by a light grey background.

Label Templates – Selecting Multiple Elements

To select multiple elements, you can use a point and click method or a highlighting method.

In the point and click method, you hold down the Control Key (Ctrl) on a Windows keyboard or the Command Key (⌘) on a Mac keyboard and left click on each item you want to select.

NB: to select images, you need to change their Wrap Text format.  Left click on the image to bring up the Picture Tools Format tab at the top of the page. Click on Wrap Text, and select “Tight” or “In Front Of Text”.

In the highlighting method, you use your cursor to establish an area and any items within that area are selected. Move your cursor so it is positioned above and to the left of the first item within your chosen area. Click and hold down the left button on your mouse as you drag your cursor below and to the right of the last item within your chosen area and then release the button. This highlights (selects) any items within the rectangle or square formed by the starting and finishing positions of your cursor.

The point and click method is best for individual objects (e.g. images, shapes, text boxes etc). The highlighting method works best if you need to select individual objects AND a section of text.

Label Templates – Selecting An Individual Cell And/Or Its Contents

Word label templates are basically tables where each cell in the table represents a blank label on your sheet (or a gap). If you want to copy a design from one cell/label into the rest of your cells/labels, you can select the entire cell or just the content you have added.

While you might think you just need to select the content, it’s actually more effective to select the entire cell. This way, you select the content AND the layout and formatting options that you have used to get your label design just right.

  • To select just the contents of a cell you can use the methods described above in “selecting multiple elements”.
  • To select an entire cell, move your cursor into the bottom left corner and quickly triple click the left button.

Label Templates – Selecting Multiple Cells

When creating a sheet of sticky labels that share the same design, the best way to complete your label template is to add your design to the top left label and use copy and paste to fill in the remaining blank labels.

If there are no gaps between your blank labels, you can select all of the cells at once using the highlighting method. Position your cursor in the top left cell. Click and hold down the left button and move your cursor into the bottom right cell. Release the button and selected cells will be highlighted by a light grey background.

If there ARE gaps between the labels you CANNOT use this method. It will add your design to the cells that represent the gaps between your blank labels and destroy the alignment of your template.

You may be able to speed up the process by selecting entire columns using the point and click method. Position your cursor at the top of the column you want to select. When it turns into a small solid black arrow pointing downwards, left click once to select the entire column. You can select multiple columns by holding down the Control Key (Ctrl) on a Windows keyboard or the Command Key (⌘) on a Mac keyboard as you click above each column.

We’ll take a closer look at using copy and paste to complete a label template in next week’s post.

Next Week On Template Tuesday – How To? – How To Use Copy & Paste To Fill In A Word Template

Paste Options In Word Label Templates 101

Tuesday, April 17th, 2018

When pasting content within a Word document, you actually have the choice of several different paste options. Each option works in a slightly different way, especially when it comes to determining the formatting options applied to your pasted content. In this post, we’ll take a look at how you can use the different options when designing label templates.

Label Templates – Finding Paste Options In Word

When the “Home” tab is selected, the first section in the ribbon will be the “Clipboard”. This section contains all of the icons required for performing the “Cut”, “Copy”, and “Paste” functions. To view the different paste options, you need to click on the downward facing arrow below the main paste icon. This brings up a dropdown menu showing icons for all of the different paste options available. The paste options available will vary depending on the type of content you have copied AND the location where you intended to paste your content.

Word Label Templates Clipboard Paste Options

The image above shows two of the different sets of paste options you might see when designing label templates. In the first, text is about to be pasted into a label in a Word label template. This provides FOUR options; Keep Source Formatting, Match Formatting, Picture, and Keep Text Only. In the second, a single label is about to be pasted into a column of the template. This provides SIX options; Cell Contents, Entire Cell, Merge Table, Insert As New Rows, Overwrite Cells, and Keep Text Only.

If you don’t see the paste options button it has been turned off. You can turn it on by clicking on “File” and then “Options”. Select the “Advanced” tab and then scroll to the “Cut, copy, and paste” section. Tick the check box called “Show Paste Options button when content is pasted”.

Label Templates – Using Paste Options To Add Content to A Word Template

When pasting text into your label template, you should see (some of) the following options:

  • Keep Source Formatting: this keeps the formatting options applied to your content in its original location.
    For example, if you copy text set to a font of Arial size 12, it will keep that font.
  • Match Formatting: this replaces the formatting options applied to your content with those applied to the new location. This option also keeps any emphasis (e.g. bold, italic, underlined text) where that formatting applies to PART of your content only.
    For example, if you copy text set to a font of Arial size 12 and paste it into a label template that has been set to a font of Calibri size 16, your text will be given the font format used in your label template.
  • Keep Text Only: this discards any content that is not text AND removes the formatting options from the remaining text.
    For example, if you copy a table containing text, this option removes the table and pastes just your text using the formatting options applied to your label template.
  • Picture: this converts your copied content into an image and adds it to your label template.

The option you choose depends on what you want to do with the content you have copied. To use content exactly as it is in its original location use “Keep Source Formatting”. To match your content to your label template choose “Match Formatting” or “Keep Text Only”. “Picture” is useful if you have various elements (e.g. text and images) and want them grouped into a single image.  This option isn’t very precise, however, and it can be difficult to edit the resulting picture.

Label Templates – Using Paste Options To Complete A Label Template

Copy and paste is a simple way to complete a label template quickly and accurately. After selecting and copying a cell, you will be able to choose from the following paste options:

  • Cell Contents: this pastes JUST the content and keeps any formatting options you have applied.
  • Entire Cell: this pastes your content AND the cell itself and keeps the formatting options applied to both (including, for example, a background you have applied to the cell etc).
  • Keep Text Only: this discards non-text elements and strips existing formatting options from your text (replacing them with the formatting applied to the new location).

When using copy and paste to complete a label template, the “Entire Cell” option will replicate the exact layout and formatting of your design. “Cell Content” and “Keep Text Only” can be used to create sticky labels that share the same content but have different background designs.

NB: there are other paste options for tables but these are the most useful options for designing label templates.

If you are pasting into multiple blank labels, you must not select any cells that represent gaps on your sheets of sticky labels. Adding content to these areas can cause your label template to automatically resize itself or create misalignment issues when you print your label template.

Next Week On Template Tuesday – Selecting Content In Word Label Templates 101

Label Templates Orientation 101

Tuesday, April 3rd, 2018

This week, we’re looking at the two types of orientation that can be used for label templates; portrait and landscape. When changing the orientation of existing label templates, there are a few factors to bear in mind.

Portrait And Landscape Orientations

For A4 labels, portrait means that the sheet is held so that the narrow edge (210mm) is at the top. This creates a sheet width of 210mm and a sheet height of 297mm. This is the default orientation for sheet labels and tends to be used for most label templates. In the landscape orientation, the wide edge (297mm) is at the top. This creates a sheet width of 297mm and a sheet height of 210mm.

If you have a label template with the wrong orientation for your intended label design, you  need to decide if you want to use the existing orientation or switch to the correct orientation. While using the existing orientation might seem like the simpler option (because you don’t have to mess around with the template), it can be useful to switch the orientation so you can see and work in the correct layout as you add your design (and you don’t have to tilt your head to recreate the end result).

Printing Portrait And Landscape Orientations

You DON’T have to change the way you load your A4 labels to change the orientation of your label templates. Instead, load your sticky labels into the media bypass tray normally, so the narrow edge enters the printer first. Your software will instruct the printer to then use a portrait or a landscape orientation. When printing a document, your printer will usually use the orientation of the document you are printing. Portrait label templates print in the portrait orientation and landscape label templates  print out landscape.

Switching Between Portrait And Landscape Orientations In Label Templates

The ease with which you can switch orientation depends on the type of label template you are using. This is because, in most software, orientation settings relate to the PAGE but not the CONTENT on that page.

Label Templates After Converting Orientation Of PageThe image above shows what happens if you change the orientation of Word label templates. As you can see, the page has rotated but the content has not and the page margins remain the same.

Switching Orientations In PDF Label Templates

Graphics software usually contains a ROTATION tool, which allows you to rotate your page AND the content on that page. You may need to select multiple layers within your label template to ensure that your background layer (the template layer) and the design layers you have added all rotate together. Depending on the software you are using, you may also need to resize your page to switch from one orientation to the other.

Switching Orientations In Word Label Templates

As we mentioned, the Orientation tool is Word only rotates the page and NOT your label template and design. The only way to convert existing Word label templates from portrait to landscape (or vice versa) is to change the page orientation AND the page margins AND amend the table itself.

You can change the page orientation and margins using the “Layout” tab at the top of the page. Click on Orientation and select either Portrait or Landscape. Next click on Margins and select Custom Margins. You can then enter the correct page margins for the new orientation. For example, if you switch from portrait to landscape, the top and bottom margins become the left and right margins, and the left and right margins become the top and bottom margins.

When amending the table, you essentially need to switch all of the measurements. The label width switches with the label height. Top top and bottom margins switch with the left and right margins (take care if your margins are unequal). The vertical pitch switches with the horizontal pitch. You also need to add and subtract columns and rows – so that the number of blank labels across becomes the number down (and vice versa).

For example, to change our LP21/63 label size from portrait to landscape, you convert your measurements as follows:

Label Templates Example Measurements Convert Portrait To Landscape

All the tools you need to add/remove columns and rows and to resize your table can be found under the Table Tools Layout Tab.

Portrait And Landscape Label Templates From Label Planet

At Label Planet, we have created portrait and landscape versions of ALL of our label templates, so you don’t need to convert our label templates at all! Simply head on over to our label templates section, select your label shape and label size, and download a portrait template or landscape template using the purple links in the middle of the page.

Next Week On Template Tuesday – How To? – How To Add Designs To Word Label Templates

Word Label Templates VS. PDF Label Templates

Tuesday, March 27th, 2018

This week, we’re taking a look at the practical differences between Word label templates and PDF label templates

Label Templates – Word Vs PDF – SOFTWARE

Word templates can only be opened and edited using Word Processing software such as Word and Pages.

PDF templates can only be opened and edited using Graphics Packages such as Illustrator, InDesign, and Photoshop.

NB: only graphics packages can open AND edit PDFs. Other software may allow you to open PDFs but will not allow you to edit those files (for example, PDF Readers such as Adobe Reader).

Label Templates – Word Vs PDF – CONTENT

Word label templates are basically standard Word documents that contain a table. The cells in the table represent the blank labels on an A4 sheet, as well as any gaps between those blank labels. To design and print a set of self adhesive labels, you add your design to the cells that represent the blank labels on your A4 sheets.

This means that Word label templates can ONLY represent the layout of A4 labels as a set of square cornered rectangles and/or squares. It cannot recreate elements of shaping, such as radius corners (rounded corners) or the shape of round labels and oval labels.

PDF label templates provide a starting “background” layer that represents the layout of a particular sheet of A4 labels. To design and print a set of self adhesive labels, you add your design to a new layer that sits in front of the background layer (using the background layer as a guide as to the placement of your designs.

Label Templates – Word Vs PDF – DESIGN TOOLS

Word label templates often have to rely on tools that weren’t necessarily intended for design work. Word processors are built with one specific task in mind – adding, editing, and arranging text. This means that they have basic sets of “design” tools that are limited in the level of precision and sophistication that they can achieve.

PDF label templates are edited using highly sophisticated graphics packages that are created specifically for design work. This means that they offer a multitude of design tools and a much higher level of precision when it comes to arranging individual elements within a design.

Label Templates – Word Vs PDF – USABILITY

This last point dependes on the individual user. People who are familiar with word processors will find Word label templates easier to use, while those familiar with PDF files / graphics packages will prefer PDF label templates. If you are comfortable with both types of files / software, it is up to you to decide which option you want to use.

As a general rule, most people have a basic working knowledge of / some experience using word processors but are unfamiliar with graphics packages. We recommend sticking to what you know instead of opting for the PDF label templates just because they SEEM to be a better option. While they do offer a much higher level of accuracy and detail, you need to bear in mind that you will need to have access to graphics software to edit them (which may mean paying to buy such a package) AND you will need to learn how to use that software to design and print your own self adhesive labels.

Next Week On Template Tuesday – Label Templates Orientation 101

Measurements For Label Templates 101

Tuesday, March 6th, 2018

Whether you’ve decided to make your own label templates or you need to double check that existing label templates have the correct layout for your self adhesive labels, there are quite a lot of measurements that you need to know about to make sure that your label template matches your A4 labels perfectly.

Measurements You Need To Know To Make Sure Your Label Templates Measure Up

Unit Of Measurement

First of all, you need to know what unit of measurement you need to use. It’s best to use the same unit of measurement to measure your A4 labels and your label templates (so there’s no chance of errors happening as you convert between the two). UK sheet labels are manufactured using a page size of A4 (see below) and measurements tend to be given in millimetres.

If you have sheet labels or label templates that use inches, you should check if they were intended for use in the US. Here the page size is American Letter and measurements are usually given in inches.

Page Size

You should always, always make sure that your label templates are set up with the correct page size. Even if you set up the rest of your label templates correctly, your alignment will be ruined as soon as you try to print. This is because your printer will scale your label templates to the wrong page size, stretching or shrinking your designs and printing them in the wrong place.

Sheet labels for the UK market are manufactured using the A4 page size. Standard label sizes are determined by the number of blank labels that will fit onto a sheet with as little waste material in between and/or around the labels as possible. Sheet labels for the US market, however, are manufactured using the American Letter page size.

Therefore, if you have a label template using a UK label size and a US page size (or a US label size and a UK page size), your printed labels will never have the correct alignment.

Number Of Blank Labels Per Column & Number Of Blank Labels Per Row

This isn’t a measurement of your self adhesive labels themselves BUT it is a quick way to make sure that the basic structure of your label templates are correct.

Label Width & Label Height

You need to know the exact width and height of your self adhesive labels; for most label sizes and shapes this will simply be the width at the widest point of each label and the height at the tallest point of each label.

Rectangular labels and square labels are measured from the left hand edge to the right hand edge to produce the width and from the top edge to the bottom edge to produce the height. For round labels the width and height are the diameter of each circular label, while for oval labels the width is the measurement between the widest points of each oval label and the height is the measurement between the tallest points of each oval label.

Corner Radius

Rectangular labels and square labels may also have an additional measurement, which indicates how rounded the corners are on a particular shape. This is called the corner radius; generally speaking, you won’t need to know this measurement unless you are using label design software or graphics software. Usually label templates will default to corners without a radius, which means that your added design will simply “bleed” over the radius corners and the full area of your blank labels will be printed anyway.

Horizontal Pitch & Vertical Pitch

Pitch means the measurement from the leading edge of one label to the leading edge of the label next to or directly below the first label. In other words, this measurement accounts for the width or height of your blank labels PLUS any gaps between the rows and columns of your A4 labels.

The horizontal pitch, therefore, is width of each label plus the width of the gaps between the columns – it is the measurement from the left edge of the first label (in column 1) to the left edge of the label next to it (in column 2). If there is no gap between the columns, the horizontal pitch will be the same as the width.

The vertical pitch is the height of each label plus the height of the gaps between the rows – it is the measurement from the top edge of the first label (in row 1) to the top edge of the label below it (in row 2). If there is no gap between the columns, the vertical pitch will be the same as the height.

Stepped Columns & Rowslabel templates stepped layout LP4/100R

Pitch measurements assume that your blank labels are aligned into equal rows and columns. If your A4 labels contain different label sizes, you won’t have consistent horizontal and vertical pitches. Likewise, non-standard label shapes (including circles and ovals) may be arranged into an interlocking layout to allow more blank labels to fit onto a single sheet – again, you won’t have consistent horizontal and vertical pitches, although a “stepped” layout may have been used.

In stepped layouts, the blank labels may be arranged into equal columns (or rows) but the starting point of alternating columns (or rows) is moved (or “stepped”) to a different point to allow the columns to “interlock” – meaning more blank labels can be included on the one sheet.

For example, in our LP4/100R label size the four labels sit in two columns but the second column has been moved upwards to allow the circles to interlock. The second column is “stepped up” by 56.4mm (the top edge of the leading label in column 2 is 56.4mm higher than the top edge of the leading label in column 1) and “stepped across” by 92mm (the left edge of the leading label in column 2 is 92mm across from the left edge of the leading label in column 1).

Page Margins (Top, Bottom, Left, Right)

The page margins account for any blank areas around the edges of your sheets; they measure the distance from each edge of your sheets to the leading edge of the row or column of labels closest to that edge. Essentially, these margins are used in label templates to determine where the content of a sheet begins (i.e. where your label designs start in your label template).

There are four margins; top, bottom, left, and right – usually the top and bottom margins will be equal and the left and right margins will be equal (as sheet labels tend to be positioned centrally on an A4 sheet). A4 labels with an off centre (off set) layout will have unequal margins and you will need to make sure this is accounted for both in your label template AND when you load your A4 labels into your printer.

If there is NO blank area (also known as a selvedge) along an edge then you need to set that particular margin to 0mm.

If you encounter an alignment issue whereby all of your labels are misaligned in the SAME direction by the SAME amount, you can quickly correct this by increasing or decreasing the top and/or left page margins as needed.

Find Measurements For Label Planet’s Self Adhesive Labels

If you’ve bought self adhesive labels from Label Planet and want to know the measurements of your label size, you can – of course – whip out your trusty ruler and start measuring. Alternatively, you can visit the template information page for your label size as we have included detailed measurements for all of our A4 labels on our website. Visit the product page of your self adhesive labels and click on the “Label Templates And Printing Information” link below the product image OR head on over to our Label Templates Home Page and select your label shape and label size.

If you have any questions or queries about label sizes and measurements for label templates, you can also get in touch with our Customer Service Team for further advice.

Next Week On Template Tuesday: How To? – How To Make Label Templates Using Word’s Create Labels Tool

Downloading Label Templates 101

Tuesday, February 20th, 2018

There are THREE ways to get a label template for your self adhesive labels:

  1. Make your own label template
  2. Use an existing label template that is built into your software
  3. Download a standalone label template

Most people won’t want to create their own label template (either because they aren’t sure how to do this or they’d prefer to save time by using an existing label template) and many don’t have access to a built-in template (because their software doesn’t offer built-in label templates OR it doesn’t have a label template that is compatible with their label size) – which means that they will need to download a standalone template.

Some label manufacturers and suppliers provide label templates on their website (like Label Planet!), others direct customers to resources where they can find label templates, and the rest leave customers to find their own label templates.

Downloading Label Templates

Generally speaking, the process of downloading label templates follows these basic steps:

  1. Visit the website of your label manufacturer / supplier to find a suitable label template download.
    Most websites have dedicated label template sections OR include a label template download on the product page for your self adhesive labels.
    To download a Label Planet label template, you can either visit our Template Section or visit the product page of your self adhesive labels and click on the purple “Label Templates And Printing Information” link to reach the template information page for your label size.
  1. Select the correct label template for your software / label design.
    At Label Planet, we supply label templates in a .docx file format (for use with word processors such as Word and Pages) and a .pdf file format (for use with graphics software such as Photoshop and InDesign). We also provide different template formats including Portrait and Landscape orientations, Text Box and Mirrored Text Box Templates (if you are adding just text or need to create mirrored – reversed – text), and Bleed Templates (for designs with full colour backgrounds). If you aren’t sure about using different formats, it’s best to stick to the basic Portrait or Landscape options.
  1. (Left) click once on the text link or icon to begin downloading your label template.
    Our label template downloads can be found halfway down each template information page; they are purple text links listed under the headings “Word Templates” and “PDF Templates”.
  1. If you are asked whether you want to SAVE or OPEN your label template, select SAVE.
    Usually, downloaded files will be saved to a specific “Downloads” folder (unless you have previously specified that downloaded files are to be saved elsewhere). To open your label template, we recommend first opening the software you intend to use to design your self adhesive labels and using the “File” > “Open” menu options to locate and open your saved label template.

Next Week On Template Tuesday – How To? – How To Download A Label Template