Archive for the ‘Templates’ Category

A Guide To Label Planet’s Label Templates

Tuesday, May 29th, 2018

Here at Label Planet, we aim to provide our customers with everything they need to print their own self adhesive labels. Over the last few years, we’ve spent a lot of time developing our Help & Advice pages – especially our Label Templates section, which includes label templates, detailed notes, and printing advice for all of our label sizes.

If you haven’t printed your own self adhesive labels before, you may not be familiar with the different kinds of label templates (and information) that we provide.

Well, don’t worry! In this week’s Template Tuesday, we’ll run through all of the features that we’ve included in our Label Templates section.

LABEL TEMPLATES – THE HOME PAGE

Our Label Template home page (which can be found on our website here) contains all the links you need to find label templates, detailed information about our label sizes, and advice pages to guide you through the process of designing and printing your own sticky labels.

label planet label templates home page

At the top of the page, you will see a link to our Sample Request Service. This allows you to request a few samples to make sure you are buying the right sticky labels for your application AND give yourself a trial run at printing a label template.

Next, you will find links to our SIX label shapes. This pages are the first step to finding the template information page for your label size. After clicking on one of these links, you will see a list of all of the label sizes we supply in that particular shape. Click on the Templates link for your label size to reach the Template Information Page.

Below this, you can find compatibility tables to help you find out if your Label Planet labels have a compatible Avery template (or if your Avery labels have a compatible Label Planet template).

Finally, you will see our HELP WITH LABEL TEMPLATES button. This button reveals links to our Help and Advice pages, including our Guides to Designing and Printing Labels, Top Tips, Troubleshooting Guide, FAQs, and this – the Label Planet Label Templates Blog.

LABEL TEMPLATES – THE INFORMATION PAGES

Every label size that we supply has its own Label Printing Template Information page.

At the top of this page we list the key measurements of the label size and layout. You can use these measurements to set up your own label templates. Below this we list any Avery codes that are compatible with our label size. If there are no Avery codes listed, it is because Avery do not supply that particular label size. Some Avery codes may have the word “Zweckform” next to them. This is a European range of sticky labels provided by Avery. To find one of these label templates in your software, you will need to change the label vendor from Avery A4/A5 to Avery Zweckform.

Next you will find our download links. We have grouped them into standard Word templates, alternative Word templates, standard PDF templates, and alternative PDF templates.

The STANDARD templates should be suitable for most of our customers. In some cases, our sticky labels may have a slightly different layout – which requires an alternative label template. This will be noted in the “Notes About This Template” section just below the download links.

Left click once on one of the purple links to start the download process. Your label template will either be saved to the Downloads folder on your device OR you will be asked if you want to Save or Open the file. We recommend choosing to save the label template rather than opening it.

After the download links you will see a NOTES ABOUT THIS TEMPLATE section. This includes detailed notes and printing advice for that particular label size.

LABEL TEMPLATES – THE LABEL TEMPLATES

All of our label templates are standalone template files and therefore must be edited using software. We DO NOT supply label design software and so you will need to bear in mind the limitations of your software when creating your required label design.

Our label templates include:

  • WORD TEMPLATES: suitable for use with Word Processors that can edit the .docx file format (e.g. Word, Word For Mac, Pages etc).
  • PDF TEMPLATES: suitable for use with Graphics Packages that can edit the .pdf file format (e.g. InDesign, Illustrator, Photoshop etc).
  • PORTRAIT TEMPLATES: label templates with a portrait orientation.
  • LANDSCAPE TEMPLATES: label templates with a landscape orientation.
  • TEXT BOX TEMPLATES: Word label templates with a text box in each blank label – suitable for creating text-only designs.
  • MIRRORED TEXT BOX TEMPLATES: Word label templates with a mirrored text box in each blank label – suitable for creating window stickers that can be read from the reverse side.
  • BLEED TEMPLATES: suitable for overlapping full colour designs to prevent white edges appearing on printed sticky labels. Only available for label sizes that have suitable gaps around each blank label.

Using Label Templates From Label Planet

We made all of our label templates using measurements taken from our sticky labels. We tested the accuracy of each template before adding it to our website. You may need to make slight adjustments to produce the perfect alignment for your unique software and hardware set up. For example, most desktop printers have a different starting print position. You may need to adjust the page margins to get the perfect alignment for your printer.

If you are having problems with the alignment produced by one of our label templates, we recommend reading through our Guide to Designing & Printing Labels, Top Tips, and Troubleshooting Guide. Printer settings cause most alignment issues. You can fix them by adjusting the page margins of your template or the settings of your printer.

If you are still having issue, you can also contact our Customer Service Team for further help and advice.

Next Week On Template Tuesday: How To? – How To Use Label Planet’s Text Box Label Templates

Selecting Content In Word Label Templates 101

Tuesday, April 24th, 2018

This week we’ll be taking a closer look at the different ways to select content in a Word template. The way you select content can determine exactly what you can do with your selection, which means that, when it comes to designing label templates at least, some selection methods are better than others.

Label Templates – Selecting Individual Elements

For most objects, you select an item simply by left clicking on it once. For example, to select an image or shape, you simply left click once on that item. If your item has more than one element to it, however, you may need to click in a particular place to select the item. For example, text boxes are made up of a box and text within that box. If you click on the text, Word will highlight (select) the text. To select the text box itself, you need to click on the box when your cursor is positioned over one of the edges of the box. Likewise, to select a table you must move your cursor to the top left corner of the table and click on the four headed arrow icon that appears.

To select text, you need to “highlight” the specific section of text you are interested in. To do this, position your cursor at the start of your required text. Click and hold down the left button and move your cursor to the end of your required text. Release the button and your required text will now be “highlighted” by a light grey background.

Label Templates – Selecting Multiple Elements

To select multiple elements, you can use a point and click method or a highlighting method.

In the point and click method, you hold down the Control Key (Ctrl) on a Windows keyboard or the Command Key (⌘) on a Mac keyboard and left click on each item you want to select.

NB: to select images, you need to change their Wrap Text format.  Left click on the image to bring up the Picture Tools Format tab at the top of the page. Click on Wrap Text, and select “Tight” or “In Front Of Text”.

In the highlighting method, you use your cursor to establish an area and any items within that area are selected. Move your cursor so it is positioned above and to the left of the first item within your chosen area. Click and hold down the left button on your mouse as you drag your cursor below and to the right of the last item within your chosen area and then release the button. This highlights (selects) any items within the rectangle or square formed by the starting and finishing positions of your cursor.

The point and click method is best for individual objects (e.g. images, shapes, text boxes etc). The highlighting method works best if you need to select individual objects AND a section of text.

Label Templates – Selecting An Individual Cell And/Or Its Contents

Word label templates are basically tables where each cell in the table represents a blank label on your sheet (or a gap). If you want to copy a design from one cell/label into the rest of your cells/labels, you can select the entire cell or just the content you have added.

While you might think you just need to select the content, it’s actually more effective to select the entire cell. This way, you select the content AND the layout and formatting options that you have used to get your label design just right.

  • To select just the contents of a cell you can use the methods described above in “selecting multiple elements”.
  • To select an entire cell, move your cursor into the bottom left corner and quickly triple click the left button.

Label Templates – Selecting Multiple Cells

When creating a sheet of sticky labels that share the same design, the best way to complete your label template is to add your design to the top left label and use copy and paste to fill in the remaining blank labels.

If there are no gaps between your blank labels, you can select all of the cells at once using the highlighting method. Position your cursor in the top left cell. Click and hold down the left button and move your cursor into the bottom right cell. Release the button and selected cells will be highlighted by a light grey background.

If there ARE gaps between the labels you CANNOT use this method. It will add your design to the cells that represent the gaps between your blank labels and destroy the alignment of your template.

You may be able to speed up the process by selecting entire columns using the point and click method. Position your cursor at the top of the column you want to select. When it turns into a small solid black arrow pointing downwards, left click once to select the entire column. You can select multiple columns by holding down the Control Key (Ctrl) on a Windows keyboard or the Command Key (⌘) on a Mac keyboard as you click above each column.

We’ll take a closer look at using copy and paste to complete a label template in next week’s post.

Next Week On Template Tuesday – How To? – How To Use Copy & Paste To Fill In A Word Template

Paste Options In Word Label Templates 101

Tuesday, April 17th, 2018

When pasting content within a Word document, you actually have the choice of several different paste options. Each option works in a slightly different way, especially when it comes to determining the formatting options applied to your pasted content. In this post, we’ll take a look at how you can use the different options when designing label templates.

Label Templates – Finding Paste Options In Word

When the “Home” tab is selected, the first section in the ribbon will be the “Clipboard”. This section contains all of the icons required for performing the “Cut”, “Copy”, and “Paste” functions. To view the different paste options, you need to click on the downward facing arrow below the main paste icon. This brings up a dropdown menu showing icons for all of the different paste options available. The paste options available will vary depending on the type of content you have copied AND the location where you intended to paste your content.

Word Label Templates Clipboard Paste Options

The image above shows two of the different sets of paste options you might see when designing label templates. In the first, text is about to be pasted into a label in a Word label template. This provides FOUR options; Keep Source Formatting, Match Formatting, Picture, and Keep Text Only. In the second, a single label is about to be pasted into a column of the template. This provides SIX options; Cell Contents, Entire Cell, Merge Table, Insert As New Rows, Overwrite Cells, and Keep Text Only.

If you don’t see the paste options button it has been turned off. You can turn it on by clicking on “File” and then “Options”. Select the “Advanced” tab and then scroll to the “Cut, copy, and paste” section. Tick the check box called “Show Paste Options button when content is pasted”.

Label Templates – Using Paste Options To Add Content to A Word Template

When pasting text into your label template, you should see (some of) the following options:

  • Keep Source Formatting: this keeps the formatting options applied to your content in its original location.
    For example, if you copy text set to a font of Arial size 12, it will keep that font.
  • Match Formatting: this replaces the formatting options applied to your content with those applied to the new location. This option also keeps any emphasis (e.g. bold, italic, underlined text) where that formatting applies to PART of your content only.
    For example, if you copy text set to a font of Arial size 12 and paste it into a label template that has been set to a font of Calibri size 16, your text will be given the font format used in your label template.
  • Keep Text Only: this discards any content that is not text AND removes the formatting options from the remaining text.
    For example, if you copy a table containing text, this option removes the table and pastes just your text using the formatting options applied to your label template.
  • Picture: this converts your copied content into an image and adds it to your label template.

The option you choose depends on what you want to do with the content you have copied. To use content exactly as it is in its original location use “Keep Source Formatting”. To match your content to your label template choose “Match Formatting” or “Keep Text Only”. “Picture” is useful if you have various elements (e.g. text and images) and want them grouped into a single image.  This option isn’t very precise, however, and it can be difficult to edit the resulting picture.

Label Templates – Using Paste Options To Complete A Label Template

Copy and paste is a simple way to complete a label template quickly and accurately. After selecting and copying a cell, you will be able to choose from the following paste options:

  • Cell Contents: this pastes JUST the content and keeps any formatting options you have applied.
  • Entire Cell: this pastes your content AND the cell itself and keeps the formatting options applied to both (including, for example, a background you have applied to the cell etc).
  • Keep Text Only: this discards non-text elements and strips existing formatting options from your text (replacing them with the formatting applied to the new location).

When using copy and paste to complete a label template, the “Entire Cell” option will replicate the exact layout and formatting of your design. “Cell Content” and “Keep Text Only” can be used to create sticky labels that share the same content but have different background designs.

NB: there are other paste options for tables but these are the most useful options for designing label templates.

If you are pasting into multiple blank labels, you must not select any cells that represent gaps on your sheets of sticky labels. Adding content to these areas can cause your label template to automatically resize itself or create misalignment issues when you print your label template.

Next Week On Template Tuesday – Selecting Content In Word Label Templates 101

Label Templates Orientation 101

Tuesday, April 3rd, 2018

This week, we’re looking at the two types of orientation that can be used for label templates; portrait and landscape. When changing the orientation of existing label templates, there are a few factors to bear in mind.

Portrait And Landscape Orientations

For A4 labels, portrait means that the sheet is held so that the narrow edge (210mm) is at the top. This creates a sheet width of 210mm and a sheet height of 297mm. This is the default orientation for sheet labels and tends to be used for most label templates. In the landscape orientation, the wide edge (297mm) is at the top. This creates a sheet width of 297mm and a sheet height of 210mm.

If you have a label template with the wrong orientation for your intended label design, you  need to decide if you want to use the existing orientation or switch to the correct orientation. While using the existing orientation might seem like the simpler option (because you don’t have to mess around with the template), it can be useful to switch the orientation so you can see and work in the correct layout as you add your design (and you don’t have to tilt your head to recreate the end result).

Printing Portrait And Landscape Orientations

You DON’T have to change the way you load your A4 labels to change the orientation of your label templates. Instead, load your sticky labels into the media bypass tray normally, so the narrow edge enters the printer first. Your software will instruct the printer to then use a portrait or a landscape orientation. When printing a document, your printer will usually use the orientation of the document you are printing. Portrait label templates print in the portrait orientation and landscape label templates  print out landscape.

Switching Between Portrait And Landscape Orientations In Label Templates

The ease with which you can switch orientation depends on the type of label template you are using. This is because, in most software, orientation settings relate to the PAGE but not the CONTENT on that page.

Label Templates After Converting Orientation Of PageThe image above shows what happens if you change the orientation of Word label templates. As you can see, the page has rotated but the content has not and the page margins remain the same.

Switching Orientations In PDF Label Templates

Graphics software usually contains a ROTATION tool, which allows you to rotate your page AND the content on that page. You may need to select multiple layers within your label template to ensure that your background layer (the template layer) and the design layers you have added all rotate together. Depending on the software you are using, you may also need to resize your page to switch from one orientation to the other.

Switching Orientations In Word Label Templates

As we mentioned, the Orientation tool is Word only rotates the page and NOT your label template and design. The only way to convert existing Word label templates from portrait to landscape (or vice versa) is to change the page orientation AND the page margins AND amend the table itself.

You can change the page orientation and margins using the “Layout” tab at the top of the page. Click on Orientation and select either Portrait or Landscape. Next click on Margins and select Custom Margins. You can then enter the correct page margins for the new orientation. For example, if you switch from portrait to landscape, the top and bottom margins become the left and right margins, and the left and right margins become the top and bottom margins.

When amending the table, you essentially need to switch all of the measurements. The label width switches with the label height. Top top and bottom margins switch with the left and right margins (take care if your margins are unequal). The vertical pitch switches with the horizontal pitch. You also need to add and subtract columns and rows – so that the number of blank labels across becomes the number down (and vice versa).

For example, to change our LP21/63 label size from portrait to landscape, you convert your measurements as follows:

Label Templates Example Measurements Convert Portrait To Landscape

All the tools you need to add/remove columns and rows and to resize your table can be found under the Table Tools Layout Tab.

Portrait And Landscape Label Templates From Label Planet

At Label Planet, we have created portrait and landscape versions of ALL of our label templates, so you don’t need to convert our label templates at all! Simply head on over to our label templates section, select your label shape and label size, and download a portrait template or landscape template using the purple links in the middle of the page.

Next Week On Template Tuesday – How To? – How To Add Designs To Word Label Templates

Word Label Templates VS. PDF Label Templates

Tuesday, March 27th, 2018

This week, we’re taking a look at the practical differences between Word label templates and PDF label templates

Label Templates – Word Vs PDF – SOFTWARE

Word templates can only be opened and edited using Word Processing software such as Word and Pages.

PDF templates can only be opened and edited using Graphics Packages such as Illustrator, InDesign, and Photoshop.

NB: only graphics packages can open AND edit PDFs. Other software may allow you to open PDFs but will not allow you to edit those files (for example, PDF Readers such as Adobe Reader).

Label Templates – Word Vs PDF – CONTENT

Word label templates are basically standard Word documents that contain a table. The cells in the table represent the blank labels on an A4 sheet, as well as any gaps between those blank labels. To design and print a set of self adhesive labels, you add your design to the cells that represent the blank labels on your A4 sheets.

This means that Word label templates can ONLY represent the layout of A4 labels as a set of square cornered rectangles and/or squares. It cannot recreate elements of shaping, such as radius corners (rounded corners) or the shape of round labels and oval labels.

PDF label templates provide a starting “background” layer that represents the layout of a particular sheet of A4 labels. To design and print a set of self adhesive labels, you add your design to a new layer that sits in front of the background layer (using the background layer as a guide as to the placement of your designs.

Label Templates – Word Vs PDF – DESIGN TOOLS

Word label templates often have to rely on tools that weren’t necessarily intended for design work. Word processors are built with one specific task in mind – adding, editing, and arranging text. This means that they have basic sets of “design” tools that are limited in the level of precision and sophistication that they can achieve.

PDF label templates are edited using highly sophisticated graphics packages that are created specifically for design work. This means that they offer a multitude of design tools and a much higher level of precision when it comes to arranging individual elements within a design.

Label Templates – Word Vs PDF – USABILITY

This last point dependes on the individual user. People who are familiar with word processors will find Word label templates easier to use, while those familiar with PDF files / graphics packages will prefer PDF label templates. If you are comfortable with both types of files / software, it is up to you to decide which option you want to use.

As a general rule, most people have a basic working knowledge of / some experience using word processors but are unfamiliar with graphics packages. We recommend sticking to what you know instead of opting for the PDF label templates just because they SEEM to be a better option. While they do offer a much higher level of accuracy and detail, you need to bear in mind that you will need to have access to graphics software to edit them (which may mean paying to buy such a package) AND you will need to learn how to use that software to design and print your own self adhesive labels.

Next Week On Template Tuesday – Label Templates Orientation 101

Measurements For Label Templates 101

Tuesday, March 6th, 2018

Whether you’ve decided to make your own label templates or you need to double check that existing label templates have the correct layout for your self adhesive labels, there are quite a lot of measurements that you need to know about to make sure that your label template matches your A4 labels perfectly.

Measurements You Need To Know To Make Sure Your Label Templates Measure Up

Unit Of Measurement

First of all, you need to know what unit of measurement you need to use. It’s best to use the same unit of measurement to measure your A4 labels and your label templates (so there’s no chance of errors happening as you convert between the two). UK sheet labels are manufactured using a page size of A4 (see below) and measurements tend to be given in millimetres.

If you have sheet labels or label templates that use inches, you should check if they were intended for use in the US. Here the page size is American Letter and measurements are usually given in inches.

Page Size

You should always, always make sure that your label templates are set up with the correct page size. Even if you set up the rest of your label templates correctly, your alignment will be ruined as soon as you try to print. This is because your printer will scale your label templates to the wrong page size, stretching or shrinking your designs and printing them in the wrong place.

Sheet labels for the UK market are manufactured using the A4 page size. Standard label sizes are determined by the number of blank labels that will fit onto a sheet with as little waste material in between and/or around the labels as possible. Sheet labels for the US market, however, are manufactured using the American Letter page size.

Therefore, if you have a label template using a UK label size and a US page size (or a US label size and a UK page size), your printed labels will never have the correct alignment.

Number Of Blank Labels Per Column & Number Of Blank Labels Per Row

This isn’t a measurement of your self adhesive labels themselves BUT it is a quick way to make sure that the basic structure of your label templates are correct.

Label Width & Label Height

You need to know the exact width and height of your self adhesive labels; for most label sizes and shapes this will simply be the width at the widest point of each label and the height at the tallest point of each label.

Rectangular labels and square labels are measured from the left hand edge to the right hand edge to produce the width and from the top edge to the bottom edge to produce the height. For round labels the width and height are the diameter of each circular label, while for oval labels the width is the measurement between the widest points of each oval label and the height is the measurement between the tallest points of each oval label.

Corner Radius

Rectangular labels and square labels may also have an additional measurement, which indicates how rounded the corners are on a particular shape. This is called the corner radius; generally speaking, you won’t need to know this measurement unless you are using label design software or graphics software. Usually label templates will default to corners without a radius, which means that your added design will simply “bleed” over the radius corners and the full area of your blank labels will be printed anyway.

Horizontal Pitch & Vertical Pitch

Pitch means the measurement from the leading edge of one label to the leading edge of the label next to or directly below the first label. In other words, this measurement accounts for the width or height of your blank labels PLUS any gaps between the rows and columns of your A4 labels.

The horizontal pitch, therefore, is width of each label plus the width of the gaps between the columns – it is the measurement from the left edge of the first label (in column 1) to the left edge of the label next to it (in column 2). If there is no gap between the columns, the horizontal pitch will be the same as the width.

The vertical pitch is the height of each label plus the height of the gaps between the rows – it is the measurement from the top edge of the first label (in row 1) to the top edge of the label below it (in row 2). If there is no gap between the columns, the vertical pitch will be the same as the height.

Stepped Columns & Rowslabel templates stepped layout LP4/100R

Pitch measurements assume that your blank labels are aligned into equal rows and columns. If your A4 labels contain different label sizes, you won’t have consistent horizontal and vertical pitches. Likewise, non-standard label shapes (including circles and ovals) may be arranged into an interlocking layout to allow more blank labels to fit onto a single sheet – again, you won’t have consistent horizontal and vertical pitches, although a “stepped” layout may have been used.

In stepped layouts, the blank labels may be arranged into equal columns (or rows) but the starting point of alternating columns (or rows) is moved (or “stepped”) to a different point to allow the columns to “interlock” – meaning more blank labels can be included on the one sheet.

For example, in our LP4/100R label size the four labels sit in two columns but the second column has been moved upwards to allow the circles to interlock. The second column is “stepped up” by 56.4mm (the top edge of the leading label in column 2 is 56.4mm higher than the top edge of the leading label in column 1) and “stepped across” by 92mm (the left edge of the leading label in column 2 is 92mm across from the left edge of the leading label in column 1).

Page Margins (Top, Bottom, Left, Right)

The page margins account for any blank areas around the edges of your sheets; they measure the distance from each edge of your sheets to the leading edge of the row or column of labels closest to that edge. Essentially, these margins are used in label templates to determine where the content of a sheet begins (i.e. where your label designs start in your label template).

There are four margins; top, bottom, left, and right – usually the top and bottom margins will be equal and the left and right margins will be equal (as sheet labels tend to be positioned centrally on an A4 sheet). A4 labels with an off centre (off set) layout will have unequal margins and you will need to make sure this is accounted for both in your label template AND when you load your A4 labels into your printer.

If there is NO blank area (also known as a selvedge) along an edge then you need to set that particular margin to 0mm.

If you encounter an alignment issue whereby all of your labels are misaligned in the SAME direction by the SAME amount, you can quickly correct this by increasing or decreasing the top and/or left page margins as needed.

Find Measurements For Label Planet’s Self Adhesive Labels

If you’ve bought self adhesive labels from Label Planet and want to know the measurements of your label size, you can – of course – whip out your trusty ruler and start measuring. Alternatively, you can visit the template information page for your label size as we have included detailed measurements for all of our A4 labels on our website. Visit the product page of your self adhesive labels and click on the “Label Templates And Printing Information” link below the product image OR head on over to our Label Templates Home Page and select your label shape and label size.

If you have any questions or queries about label sizes and measurements for label templates, you can also get in touch with our Customer Service Team for further advice.

Next Week On Template Tuesday: How To? – How To Make Label Templates Using Word’s Create Labels Tool

Downloading Label Templates 101

Tuesday, February 20th, 2018

There are THREE ways to get a label template for your self adhesive labels:

  1. Make your own label template
  2. Use an existing label template that is built into your software
  3. Download a standalone label template

Most people won’t want to create their own label template (either because they aren’t sure how to do this or they’d prefer to save time by using an existing label template) and many don’t have access to a built-in template (because their software doesn’t offer built-in label templates OR it doesn’t have a label template that is compatible with their label size) – which means that they will need to download a standalone template.

Some label manufacturers and suppliers provide label templates on their website (like Label Planet!), others direct customers to resources where they can find label templates, and the rest leave customers to find their own label templates.

Downloading Label Templates

Generally speaking, the process of downloading label templates follows these basic steps:

  1. Visit the website of your label manufacturer / supplier to find a suitable label template download.
    Most websites have dedicated label template sections OR include a label template download on the product page for your self adhesive labels.
    To download a Label Planet label template, you can either visit our Template Section or visit the product page of your self adhesive labels and click on the purple “Label Templates And Printing Information” link to reach the template information page for your label size.
  1. Select the correct label template for your software / label design.
    At Label Planet, we supply label templates in a .docx file format (for use with word processors such as Word and Pages) and a .pdf file format (for use with graphics software such as Photoshop and InDesign). We also provide different template formats including Portrait and Landscape orientations, Text Box and Mirrored Text Box Templates (if you are adding just text or need to create mirrored – reversed – text), and Bleed Templates (for designs with full colour backgrounds). If you aren’t sure about using different formats, it’s best to stick to the basic Portrait or Landscape options.
  1. (Left) click once on the text link or icon to begin downloading your label template.
    Our label template downloads can be found halfway down each template information page; they are purple text links listed under the headings “Word Templates” and “PDF Templates”.
  1. If you are asked whether you want to SAVE or OPEN your label template, select SAVE.
    Usually, downloaded files will be saved to a specific “Downloads” folder (unless you have previously specified that downloaded files are to be saved elsewhere). To open your label template, we recommend first opening the software you intend to use to design your self adhesive labels and using the “File” > “Open” menu options to locate and open your saved label template.

Next Week On Template Tuesday – How To? – How To Download A Label Template

Troubleshooting Tips For Choosing The Right Label Template

Tuesday, June 13th, 2017

Over the last five weeks, we’ve been looking at defining what label templates are, how to find the right template for you, and how to open a template so that you can get busy designing your own labels.

This week, we’re looking at a few troubleshooting hints and tips for finding the right label template based on some of the most frequently asked questions we get from our own customers.

Where Do I Get A Template To Print The Labels I’ve Bought From You?
All of our label sizes have their own template information page, which contains free Word templates and PDF templates for you to download and use. To get to the template information page for your labels you need to:

  • Go to our TEMPLATE HOME PAGE; select your label shape and label size
  • OR go to the product page for your labels and click on “Label Templates And Printing Information For this Label”

The template download links are listed in the middle of the template page and are purple in colour; we offer a range of different template formats to suit a variety of label designs, including options for Portrait or Landscape templates, Text Box and Mirrored Word templates, and Bleed templates. Simply click on the link for the template you want to download!

Alternatively, if your labels have a compatible Avery code (these are listed on the product page, product packaging, and template information pages for each product), you can use an Avery template that is built in to your software.

What Software Should I Use To Design My Labels?
It’s up to you. Most people use whatever software they already have installed on their computer but you may want to source new software that is designed for designing and printing labels if you don’t have anything suitable already on your computer.

We don’t recommend any particular software because it’s up to you to decide what you are comfortable with (particularly if you would need to purchase and learn how to use your new software).

Should I Download A Word Template Or A PDF Template?
You should download a template that is compatible with the software that you intend to use to design and print your labels (i.e. that is in a file format that your software can edit). Our Word templates use the .docx file format and can be edited by a variety of word processing software including Word, Pages, LibreOffice etc. Our PDF templates can be used with any graphics package that is capable of editing the .pdf file format (e.g. InDesign, Illustrator, Photoshop etc).

When I Download A Template, I Am Asked If I Want To Open Or Save The File – What Should I Do?
We recommend choosing save – you can then use your software to open the saved file so that it can check that it can read and edit the file correctly (and convert the file if necessary) before you start adding your design.

How Do I Open A Word Template On My Mac?
Word templates can be used in Pages, the word processor included with Apple devices. You simply download and save the Word template you need onto your device. You then open Pages, click on File and then Open and browse to the folder where your template is saved (when downloading files from the internet, they are usually saved to the Downloads folder).

Why Can’t I See The Outlines Of My Word Template?
If you open a Word template and you cannot see the outline of the labels, Table Gridlines are turned off. To turn them on, you should left click somewhere in the middle of the page to bring up the Table Tools “Layout” tab at the top of the page. Click on this tab and then click on the “View Gridlines” button on the left hand side of the ribbon at the top of the page.
Please note, Word also contains a tool called Page Gridlines (which adds a grid to your page to help you accurately line up different elements), which is listed under the “View” tab at the top of the page.

Why Don’t Your Word Templates Show Circles/Ovals For Round Labels/Oval Labels?
Word templates are basically a table that represents the layout of a sheet of labels; each cell in the table represents either a label or a blank gap between two labels. This means that Word templates can only represent square or rectangular areas and so – to create Word templates for round labels or ovals labels – a compromise is used. Each label will be represented by a square or rectangular cell in the table whereby the outermost points of the label touches the four sides of the cell.

Why Can’t I Make Changes To My Template?
There are two main reasons why you might not be able to make changes to your template:

  • You have downloaded a template from the internet and your software has temporarily put it into a locked protective state for security reasons. Usually there will be a message on your screen to warn you that the file might not be safe (such as the yellow “PROTECTED VIEW” banner that appears at the top of Word documents) and a button for you to press to acknowledge that you want to open and use the file (e.g. “Enable Editing”).
  • You may have opened a template in software that can READ the file but not EDIT it – in other words, your software can display what the file looks like but cannot make any changes to it. For example, the free PDF viewer Adobe Reader can display PDF files but you cannot make changes to those files.

Why Has My Word Template Split Onto 2 Pages?
There are a few reasons why a Word template might split across two pages:

  • You have accidentally added content above the template. Move your cursor to the top of the page and left click once – if this creates a flashing text cursor, you can use the “Delete” key on your keyboard to move your template back up into place.
  • If you have added content to your template, Word may have “helpfully” resized your template to allow your content to fit; double check the size of each label (and gap) in your template to make sure they are still correct.
    [Left click once inside a label (or gap), select the Table Tools “Layout” tab at the top of the page, and look for the width and height boxes to see the size of that label (or gap).]
  • Your software has automatically adjusted the template to suit its own rules and requirements, which may differ from those of Word. For example, Apple’s Pages has a minimum table row height of 3.2mm, which means that any template that uses a smaller row height will automatically be resized to suit the default minimum. You will need to delete the rows that represent the gaps between your labels and increase the height of the labels to accommodate for the gaps.

Why Can’t I Find My Avery Code On Your Website/In My Software?
There are a couple of reasons why you might not be able to find an Avery template on our website or in your software:

  • We may not supply that particular size; while we supply a lot of label sizes that are the same as those supplied by Avery, we do not match Avery’s list of products.
  • We may not supply that particular size – because it is an American size. America uses a different page size to the UK, which is known as “Letter” (or American Letter), and labels designed for use in the US are supplied on Letter sheets and in measurements of inches – in contrast to UK labels, which are supplied on A4 sheets and in measurements of cm/mm.
  • The Avery template code may be for a product that Avery has discontinued or that wasn’t considered “popular” enough for inclusion in the set of built in Avery templates supplied with your software.

You can find complete lists of all of the Avery template codes that are compatible with our label sizes in our LIST OF AVERY CODES (with compatible Label Planet sizes) and our LIST OF LABEL PLANET CODES (with compatible Avery sizes).

Can You Send Me A Template?
If you are struggling to find, download, or open a template, you can always get in touch with us to let us know and we will email you a copy of the template you need as an attachment.

Next week on Template Tuesday: Designing A Label Template – Always Start With A Plan

Label Templates – Avery Templates 101

Tuesday, June 6th, 2017

This week we’re taking a closer look at Avery templates and how they can be used to print labels – whether you’ve bought Avery labels or Avery “compatible” labels.

What are Avery templates?
Basically, an “Avery template” is a template that has been designed for the purposes of printing onto a particular label product manufactured by Avery.

So why do other label companies (like Label Planet) mention Avery templates – when they don’t sell Avery labels?
You may have noticed that we – like other label manufacturers and suppliers – list Avery template codes on our website. This is because, while we DON’T sell Avery labels, we supply some label sizes and layouts that are exactly the same as those supplied by Avery (they are “compatible” with Avery labels/templates).

This means that you can use an Avery template to print onto our labels (or you could use one of our templates to print onto Avery labels) – providing that the two are compatible (i.e. use the same label size and layout).

We list compatible Avery template codes on the product page, product packaging, and template information page for all of our label sizes. We have also compiled two pages that you can use to cross-reference between our label sizes and Avery sizes; use the “Search By Avery Code” page to look up an Avery code to see if we offer a compatible size and use the “Label Sizes With Compatible Avery Codes” page to look up a Label Planet code to see if there is a compatible Avery template code.

So do all label companies supply labels that are the same size as Avery labels?
Most companies will sell at least some label products that are the same as Avery labels. Over time, the brand “Avery” has become synonymous with labels, which means that the sizes produced by Avery tend to be extremely popular. Generally speaking, however, these sizes are “standard” label sizes (i.e. they fit well onto an A4 sheet – without leaving waste around the labels – and are useful in a range of label applications), which means that they are provided by most label manufacturers and suppliers, although many customers will still think of them as “Avery” sizes.

You may find that these label manufacturers and suppliers actually offer a much bigger range of label sizes, materials, and adhesives than Avery (usually along with more competitive pricing). You will note that some of our label sizes do not have any compatible Avery codes listed – this is because Avery simply doesn’t manufacture labels in those sizes.

Unlike other label manufacturers and suppliers, however, Avery’s brand dominance has led to the inclusion of built in “Avery templates” in a lot of mainstream software. Some customers may prefer to use a built in template, while others may HAVE to use built in templates that are supplied with the software that they need to use to create company documentation or packaging. In these cases, you either have to buy labels from Avery OR source a label manufacturer or supplier that offers compatible label sizes.

Why do some of your label sizes have more than one compatible Avery code?
Each product manufactured by Avery has its own unique code – and that same code is also used to refer to the template that can be used to print those labels.

So, where a particular label size is available in more than one material, there will be multiple template codes that can all be used to be print onto any of those Avery products – as well as onto any label supplied by other label companies that use the same label size and layout.

For example, Avery makes a label size that features 18 labels per sheet, each measuring 100mm wide by 30mm high; this label size is available as paper labels for inkjet printers (Avery product/template code J8172) AND as paper labels for laser printers (Avery product/template code L7172). You can therefore use Avery template J8172 OR Avery template L7172 to print onto either of these Avery products AND you can also use either of these templates to print onto Label Planet’s LP18/100, which are compatible with the label size and layout used by Avery.

Label Planet product codes are made up of two parts – the label size and the label material. We have named our label templates using the label size only, so you can use the one template to print onto any products that are made in that label size. For example, you can use our template LP24/40R to print LP24/40R, LP24/40R REM, LP24/40R C, and LP24/40R FC.  

Why can’t I find a particular Avery code in my software?
The contents of the set of built in Avery templates available to you will be dependent on the software you are using AND the version of that software you are using (software manufacturers may update the list of available built in templates each time they release a new version). The Avery code you want to use might not have been deemed popular enough for inclusion OR it may belong to a product that Avery has discontinued (but other label manufacturers and suppliers still supply).

The other reason you might not be able to find a specific Avery code is that it could be a code for an American Avery label size; American Avery label sizes are measured in inches and are produced on label sheets in the American Letter paper size (8.5 inches wide by 11 inches high or 215.9mm by 279.4mm), while UK Avery label sizes are measured in cm/mm and are produced on label sheets in the A4 paper size (210mm wide by 297mm high or 8.27 inches by 11.7 inches).

Some software will contain built in templates for both UK/A4 Avery Sizes and American/Letter Avery Sizes, so you will need to select ONE of these options before you start looking for your Avery code.

Likewise, if you have downloaded Avery’s own design software from the Avery website you need to make sure you have downloaded the UK version and not the US version. If you are using American software that only contains built in templates for American Avery sizes, you will have to find an American company that can supply labels into the UK as these label sizes will not be manufactured or supplied in the UK.

Next week on Template Tuesday: Troubleshooting Tips For Choosing The Right Label Template

How To Make Your Own Label Template

Tuesday, May 30th, 2017

This Template Tuesday, we’re all about making your own label template; if you can’t find a suitable built in or standalone template for your labels, you can always make your own.

As a general rule, if your software contains design tools or template tools you should be able to create your own template; you can either go freeform and use the design tools available to recreate the layout of your labels OR you can use a built in template tool to set up a new template document that matches the layout of your labels.

FREEFORM DIY TEMPLATES
To create a freeform template, you simply need to make use of any design tools in your software to recreate the layout of your labels; for example, in Word, you can use Table Tools to recreate the shape and layout of your labels, while in a graphics package (e.g. InDesign, Photoshop etc) you can set up a single label design and then replicate it to create the layout of your labels.

The problem with creating a freeform template is that you may find that your software is limited in how accurate it can be when positioning the elements you are using to accurately create the layout of your labels. You need to make sure that every single element representing one of your labels is correctly positioned, which can be a difficult and time consuming task.

BUILT IN DIY TEMPLATES
Some software has built in tools to allow you to create a new document that meets a specific set of requirements, which you can use to create your own label template.

For example, in Word you can use the “Create Labels” tool to create a new document that contains a template for your labels – simply by filling in the measurements of the labels you need to print.

When creating a template for a sheet of labels, you need to know the following:

  • Number of labels across – the number of labels in each row.
  • Number of labels down – the number of labels in each column.
  • Label width – the width of each label.
  • Label height – the height of each label.
  • Horizontal pitch – the measurement from the left hand edge of the top left label to the left hand edge of the label next to it (i.e. the width of the label plus the width of the gap between the columns). If there is no gap, the horizontal pitch is the width of each label.
  • Vertical pitch – the measurement from the top edge of the top left label to the top edge of the label below it (i.e. the height of the label plus the height of the gap between the rows). If there is no gap, the vertical pitch is the height of each label.
  • Top margin – the gap from the top edge of the sheet to the top edge of the top row of labels.
  • Side margin – the gap from the left edge of the sheet to the left edge of the first column of labels (you may also need to provide the right margin, which is the gap from the right edge of the sheet to the right edge of the last column of labels).

If you need to print labels you have bought from Label Planet and you want (or need) to make your own template you can measure your labels yourself or you can visit the template information page for your labels – each template information page contains detailed measurements for you to use as a guide when creating your own template.

To find the template information page for your Label Planet labels:

  1. Visit our Template Section and select the label shape and size you need to print
  2. OR visit the product page for your labels and click on the “Label Templates & Printing Information” link below the product image.

To create your own template in Word (for example) you then need to follow these steps:

1. Open Word, create a new blank document, and click on the MAILINGS tab
2. Click on create LABELS
3. Click on the OPTIONS… button
4. Click on the NEW LABEL… button

5. Fill in the Label Details as required (make sure that the page size is set to A4)
6. Click on OK, click on OK again, and then click on NEW DOCUMENT to create a new document that contains your label template.

Remember, if you can’t see the layout of your template you probably have Table Gridlines turned off; visit our Troubleshooting Guide to find out how to turn them on.

Next week on Template Tuesday: Avery Templates 101