How To – How To Create A Label Design In Word Using Plain Text

May 28th, 2019

This week’s Template Tuesday is all about how to create text-based label designs in Word label templates using plain text.

What Is Plain Text?

Plain text is simply text that you type directly into Word documents, such as label templates, as opposed to using a text box or WordArt.  

How Do I Add Plain Text To Word Label Templates?

Move your cursor to the place where you want to add text, left click once, and start typing!

how to add plain text to label templates in word

You can use copy and paste to add text from an external source. Select your text by moving your cursor to the start, hold down the left button on your mouse / press down on the trackpad as you move your cursor to the end, and release. This will highlight your selected text in a different background colour. Use the copy icon or keyboard shortcut (Windows: Ctrl + C // MacOS: ⌘ + C) to copy your text. Move your cursor to the position where you want to add your text and click once. Use the paste icon (under the Home tab in Word) or keyboard shortcut (Ctrl + V // ⌘ + V) to paste your text.

You can repeat this process for each label; however, this is time-consuming and can lead to mistakes. A better option (if you want identical / similar labels) is to add your text to the top left label and use copy and paste to complete your template.

Select the contents of the first label by moving your cursor to the bottom left corner and triple clicking quickly. Alternatively use the highlighting process (described above) to select your text. Use the copy icon / shortcut to copy your text.

You can now paste your text into the rest of your labels individually OR column by column. If there are gaps all the way around your labels, you can’t paste into whole columns because you will add text into the gaps, which can spoil the alignment of your printed template.

If you have gaps between JUST the columns, select an entire column by moving your cursor to the top of the column until a downward facing black arrow appears. Left click once to select the column. Hold down the Ctrl key as you select other columns to highlight multiple columns at once. Alternatively, use the highlighting method to select an entire column.

Your text will be pasted into the highlighted column(s) when you use the paste icon / shortcut.

How Do I Format Plain Text In Word Label Templates?

You can format plain text using the font, paragraph, and styles tools listed under the Home tab in the ribbon at the top of the page. The font tools are the most useful, allowing you to change the font, size, colour, and emphasis of your text (you can also apply some text effects) – the paragraph tool is useful for controlling the alignment and layout of your text in each label.

Remember to select the text that you want to apply formatting options to BEFORE you use the tools listed above. If you don’t, the options you choose will only be applied to the current word that your cursor is sitting in the middle of OR text that you subsequently add to your template.

Next week on Template Tuesday: How To Create A Label Design In Word Using Text Boxes & WordArt

The Template Tuesday Guide To…(Label) Design Tools In Microsoft Word

May 21st, 2019

While Word is primarily designed to work with text, it also contains plenty of design tools that come in handy when you need to create a label design in Word label templates.

What Design Tools Are Available In Word?

Word groups its tools into categories and so the design tools you might need to create and print label templates can be found in a number of places, including:

  • The HOME tab: here you’ll find design tools related to text. These tools allow you to select the font, colour, emphasis, position etc of your text. It also contains the cut, copy, and paste tools, which come in VERY handy when you need to copy your design from one label into the rest of your template (or when adding elements from external sources).
  • The INSERT tab: here you’ll find design tools that allow you to add design elements, such as tables, pictures, shapes, text boxes, and WordArt to your template.
  • “TOOLS” tabs: these are more specialised tabs, which allow you to format specific objects. They include Table Tools (including a Design tab and a Layout tab to format tables), Drawing Tools (for formatting text boxes, WordArt, and shapes), and Picture Tools (for formatting images).

All of these tabs are displayed at the top of the page in a bar called the “ribbon”. These tabs are broken up into two types – general use tabs, which are always included in the ribbon, and tools tabs, which contain tools related to specific objects and will only be included in the ribbon when one of those objects is selected.

How To Find & Use Text Design Tools

If you need to edit “plain text” (i.e. text you simply type into the template itself and not text added in a text box or as WordArt), you need to select the “Home” tab at the top of the page.

To use these tools, first select / highlight the text you want to format. The simplest way to do this is to use your mouse / cursor. Move the cursor to the start of the text, then press and hold down the left button on your mouse (or press and hold down the touchpad) as you move your cursor to the end of the text, and release the button. The text you have selected will now be highlighted with a grey background.

You can then use the tool icons in the Home tab to make changes to your text, such as the font, size, colour, emphasis, alignment, and position.

If you need to edit text that you have added using a text box or WordArt, you can use the tools in the Home tab OR you can use the more advanced tools displayed under the Drawing Tools Format tab. In either case, you will first need to select your text box or WordArt by left clicking on it once. This will add the Drawing Tools Format tab to the ribbon at the top of the page.

You can use the tool icons in the Home tab to make basic changes to your text or you can use the tools in the Drawing Tools tab to apply more advanced design formatting, such as shaping, shape effects, text effects, and arrangement (allowing you to layer different elements to build up your final design).

How To Find & Use Image Design Tools

To edit shapes, you need to use the Drawing Tools tab as mentioned in the paragraph above.

To edit pictures and images, you need to use the Picture Tools Format tab, which can be found in a similar way. Left click on your picture or image and this will add the Picture Tools tab to the ribbon at the top of the page.

You can then use the tools in the Picture Tools tab to make picture corrections, adjust the colour, apply effects and styles, and select the alignment and positioning of your image(s).  

How To Find & Use Table Design Tools

Word label templates are basically an A4 page containing a table. The table represents the layout of your labels; each cell represents either a label OR a gap between two labels. This means that you might need to use table design tools.

To access the TWO table design tabs (Design & Layout), you can select the entire table or click anywhere inside the table, which will add the two Table Tools tabs to the ribbon.

If you simply left click somewhere inside the table (carefully avoiding any design elements that you have already added), the two Table Tools tabs will appear – any changes you make using tools from these tabs will generally only be applied to the cell that you have clicked within.

If you select the whole template, however, any changes you make will apply to the whole table. To select the whole table, move your cursor to the top left corner. An icon containing a four headed black arrow should appear – left click on this once to select the whole table.

The design tab allows you to apply styles to your table or to add shading / borders.

Top Tip: we advise AGAINST adding borders to label templates in this way. The Table Tools border tool usually INCREASES the size of your table – changing the alignment you get when you print your template.

The layout tab allows you to format the layout and alignment of the table.

Top Tip: ideally you shouldn’t need to adjust the layout. If you do need to do so, do take care when making adjustments as these tools can influence the overall alignment of label templates.

Next week on Template Tuesday – How To – How To Create A Label Design In Word Using Plain Text

A Template Tuesday Top Tip (Sketch Your Design Before Doing Anything With Label Templates)

May 14th, 2019

While many people simply dive into the process of designing and printing their own labels, you might well find that you can save yourself a lot of time and bother by taking a few minutes to sketch out your design before going anywhere near any label templates – or even any labels.

sketching designs for label templates

The Benefits Of Sketching Your Design Before You Choose Your Labels & Your Label Templates

  • Helps you to choose the most effective and efficient label size

Knowing exactly how much space you need to achieve your design can help you to select a label shape and size that is perfect for your application. If your design needs to include a significant amount of (important) text, sketching out your design (or even simply typing out your text) gives you a good idea of how much room you need to avoid your labels becoming cluttered and difficult to read. This is especially important for labels that are supposed to provide important information, directions, or instructions (such as ingredient lists or instructions for use).

Additional tip: if you’re struggling to include EVERYTHING on ONE label, sketching your label design gives you a chance to see if using two (or more) labels would be a more effective solution for your application.

You will end up being able to buy labels and source label templates KNOWING that they will work perfectly for your purposes. Simply taking a guess at a label size and shape that MIGHT work could mean that you end up having to compromise your design to get it to fit onto your labels. You might even find that the labels you’ve bought simply don’t work at all – leaving you with the time and costs of finding suitable replacements.

  • Helps you to create a design that is practical and pretty

Sketching out your design gives you a chance to play around with all of the elements that you want to include and to find an arrangement that makes your labels as practical and pretty as possible. A quick sketch is a quick way to find out if all of your elements will combine to create a clean, professional design that looks good while also delivering on more practical expectations (for example, product labels that promote your brand and provide important product information). If you find that your sketch is looking a bit messy and cluttered, you can edit your design quickly and easily (and repeatedly) without having to spend time revising a template.

Of course, if you’re familiar with digital design, you might feel more comfortable arranging and re-arranging a design in a label template, which is fine. If you’re less experienced or confident with digital design, however, a quick scribble with pencil and paper can be a simpler and quicker way to experiment with and perfect your design.

  • Helps you to create a design that is simpler to design & print

Creating a sketch of your design can give you a good idea of how to go about recreating that design in a label template – which will reduce the amount of time you spend setting up your label template. It can also help to identify any elements in your design that might make your labels a little bit more difficult and time-consuming to print properly.

For example, design elements that make use of the shaping of your labels (especially around the edges of your labels) are often more difficult to print properly – because you have to ensure that the alignment is just so or your labels won’t look right. A common example is borders; these elements follow the edges of your labels, which has the effect of emphasising any slight misalignment on your printed labels.

Sketching your design first can give you a good idea of how tricky it will be to get the perfect print on your labels; if it looks like your design will be too difficult to print perfectly yourself – or if you simply want to opt for a design that’s simply more straightforward – you can adjust your design before you get to the printing process.

In short, taking the time to sketch out your design can save you time, money, resources AND avoid a whole lot of stress and upset.

Next Week on Template Tuesday – The Template Tuesday Guide To…(Label) Design Tools In Microsoft Word

Troubleshooting Tips For Templates That Are Trouble From The Start!

May 7th, 2019

Template troubles are all too common but some label templates prove to be problematic before you even start. Here’s our Template Tuesday top tips for troubleshooting templates that cause trouble from the off!

how to avoid compatibility problems with label templates

Tip 1: Check your template is in a file format that your software can edit.

For example, a Word template (.docx) must be opened using word processing software (like Word, Word For Mac, Pages etc) and a PDF template must be opened using a graphics package (like InDesign, Illustrator, Photoshop etc).

If you try to open a file format that your software cannot edit, one of two things will happen:

  1. If your software cannot edit OR read the file format, it won’t be able to open the template.
  2. If your software can read but not edit the file format, it will open the template but you won’t be able to make any changes.

Tip 2: Check if your template has been put into a “locked” state.

Files downloaded from the internet are often temporarily “locked” for security reasons. You will usually see a pop-up box or bar asking if you want to unlock the file. For example, Word displays a yellow banner at the top of the page, with an “Enable Editing” button that you must click before you can start working with that document.

Tip 3: Save standalone label templates BEFORE you start adding your design.

When downloading label templates make sure you save the template onto your device. Some downloaded files will be saved by default; others will open directly OR give you the choice of opening or saving the file. If you have the option to open or save, always select save. If your template opens directly, save a copy before you start making any changes.

Tip 4: Take care with label templates that open in “compatibility mode”.

Your software may open your template in a “compatibility” mode, which simply means some part(s) of your template are not compatible with (will not work with) your software.

You may still be able to use the template, although you may be restricted in the changes that you can make (which might prevent you from implementing your design exactly as you’d like). Your software might also offer to “convert” the file, which involves replacing the incompatible parts with (hopefully) similar alternatives that are compatible.

Converting label templates can be a risky proposition. Minor compatibility issues are easily fixed using alternative elements that make no difference to the overall setup of your template (e.g. like replacing an incompatible font). Major compatibility issues, however, may result in large alterations being made. If any of these alterations change the overall layout of your template, it will no longer create the alignment you need to print your labels.

If you convert a template ALWAYS double check that the measurements are still correct. You can either use measurement tools in your software or do a quick test print onto paper to see if your template produces the correct alignment.

We strongly recommend that you do NOT convert between different TYPES of file formats as this is extremely likely to change your template.

For example, changing a word processing file format into another word processing file format (like .doc to .docx) is likely to require minor changes, which would mean your converted template should be okay. If you change a word processing file format into page layout or graphics file format (like .pub or .pdf), it is more than likely that major changes will be required and you will likely end up with a converted template that is useless.

Tip 5: Check your template opens up as a SINGLE sheet of A4.

If you are printing A4 sheets of labels, your template should open on a SINGLE A4 page. If it splits onto two pages, you will not get the alignment you need when you try to print your labels. There are two common causes:

  1. You have accidentally added content (like a line of text) at the top of your template. For example, in Word templates, you can easily accidentally add a line of text at the top of your template, which pushes everything downwards (and onto a second page). Move your cursor to the top of your template and left click once. If this creates a flashing text cursor then you do have a blank line (or lines) at the top of your template. Use the delete or backspace keys on your keyboard to delete these lines.
  2. Your template uses measurements that are smaller than those allowed by your software and it has resized your template to the minimum measurements supported by your software.

For example, Word templates represent labels using a table. Pages has a larger minimum table row height compared to Word. If your labels have gaps that are less than 2.8mm (and these are represented in your Word template), when you open that Word template in Pages, it will automatically replace those smaller rows with rows that are 2.8mm – increasing the overall height of your template and pushing it onto two pages.

You will need to delete the rows that represent the gaps between the rows of labels and account for those gaps in the height of the rows that represent the labels themselves.

Tip 6: Make sure you have Table Gridlines turned on in Word.

Word templates represent labels using a table; if you open a Word template and can’t see the outlines of your labels (which should be represented using dotted grey lines), Table Gridlines are turned off. To turn them back on:

  1. Word 2007 onwards: left click once anywhere in the middle of the page. Additional Table Tools tabs should appear at the top of the window. Click on the Table Tools “Layout” tab and click “View Gridlines” (usually on the left side).
  2. Word 2003: click on the “Table Menu” tab and click “Show Gridlines”.
  3. Word for Mac 2016: click once anywhere in the middle of the page. Select the “Layout” tab (next to the “Table Design” tab), and click “View Gridlines”.
  4. Word for Mac 2011: click once anywhere in the middle of the page. Select the “Table Layout” tab, find the group called “Settings”, and click “Gridlines”.

Next Week On Template Tuesday – A Template Tuesday Top Tip (Sketch Your Design Before Doing Anything With Label Templates)

How To – How To Open Label Templates To Avoid Compatibility Problems

April 30th, 2019

Label templates can be troublesome at the best of times – but templates with compatibility issues are a sure sign of problems to come. Fortunately, there are some simple steps you can take to help avoid compatibility problems.

how to avoid compatibility problems with label templates

Why Is Compatibility Such A Big Problem For Label Templates?

In the labelling word, the word “compatible” crops up a LOT. Compatibility is extremely important when it comes to printing labels – from the labels themselves, to the printer, software, and template used to print those labels.

For example, your labels need to be compatible with the type of printer you intend to use (or vice versa). Your label templates need to be compatible with your labels AND the software you intend to use to print those labels.

In this context, compatible means that the two items will work together / can be used together without problems or conflict.

In other words, if your label templates aren’t compatible with your labels or your software, they won’t be of any use in designing and printing your labels properly.

Choosing a label template that is compatible with your labels is relatively straightforward; you simply need to make sure the measurements of the template match those of your labels.

Slightly more complicated is making sure that your label template is compatible with your software.

What Causes Compatibility Problems Between Label Templates & Software?

There are a number of factors that can cause compatibility issues but the key factor is the file format of your label template. This is the technical standard used to encode information for storage in a computer file. Your template must use a file format that your software can read (open) and edit (change) for you to be able to use that template.

It is not enough for your software to be able to just read a file – this will only allow you to view a label template without making any changes, like adding a design.

However, even when your software CAN read and edit a particular file format, you can still run into compatibility issues. This might be because of an issue during the download process (e.g. file corruption) or because your software is a different version of the software used to create the template / is different software altogether.

For example, if a template is created using Software Version 3 and you open it in Software Version 2, your version 2 software might not have elements or tools that were added to version 3 – and used to make your template. Likewise, word processing software ABC could be used to make a template using elements or tools that are not available in word processing software DEF – so while you can open and edit the template with DEF, there could be some compatibility issues.

The essential problem is that most label templates are standalone files that you download from an external source (e.g. the Label Planet website). Your software will recognise these as external files and will therefore process all of the elements in the file to ensure that they are compatible. In other words, if a template isn’t an existing part of your software or isn’t a file that you created yourself, your software is going to analyse every element within that template – and complain about anything that it doesn’t recognise. 

For minor compatibility issues, your software will usually be able to put your file through a conversion process – replacing the incompatible parts with the closest possible equivalents that it can offer.

A common example is fonts. For example, a template set up in Software A uses Font B. When that template is opened in Software C (which does not contain Font B but does contain Font D), Software C cannot recognise Font B (as it is incompatible) BUT can detect that it is a font and so converts Font B into Font D.

You need to keep a careful eye on changes made during the conversion process. Swapping one font for another is unlikely to do any damage BUT if the measurements of the template are changed (or any formatting options relating to the spacing and arrangement of the template are altered), you may find that your converted template is no long compatible with your labels. If your software converts a template file, always double check the measurements to ensure that they are still correct.

So, how do you make sure that your software has checked for compatibility issues and problems? After all, you don’t want to spend hours perfecting your design, only to find out that your software won’t save or print your template properly (or even save / print it at all) because of a compatibility problem.

The simplest way is to use your software to open the label template itself in the first place.

Avoiding Compatibility Problems When Opening Label Templates

When you download a label template, a copy is either saved directly to your Downloads folder OR you will be asked if you want to open or save the file. Occasionally, a copy of the template will be automatically opened.

We always recommend that you save a copy of a label template – and avoid working with templates that open directly (at least without saving a copy first). This is because directly opening a template (as opposed to opening a saved copy) won’t always highlight compatibility issues – and can result in you working on a template that you won’t be able to print and/or save properly.

Saving a copy of a label template, however, tends to give you two opportunities to catch compatibility issues. First, your device has to save a copy of the file. File corruption during the download process and major compatibility issues can prevent files from saving properly – giving you your first indication that there is an issue with the template.

Second, you can then start your software up and use your software to open your template (usually this is done using File > Open menu options). This will mean that your software is already up and running – and ready to check for compatibility issues as it opens the file. Opening a saved file tends to be a more efficient and smooth process, compared to opening a file from an external online source.  

Next Week On Template Tuesday: Troubleshooting Tips That Are Troublesome From The Start!

How To – How To Download Label Templates From The Label Planet Website

April 16th, 2019

In previous Template Tuesdays, we’ve described all of the different types of label templates available from Label Planet and how to pick the perfect one for you. This week, we’ll take you through the process of downloading a label template – step by step!

STEP ONE: Finding The Label Templates You Need

We’ve created a label templates section on our website and every label size we supply has its own template information page; these pages give you detailed information about each label size AND contain the download links you’ll need to download one of our label templates.

To find the right template information page for your labels you can either:

  1. Visit our Template Information Home Page. Select your label shape and then your label size.
  2. Visit the product page of your Label Planet labels. Click on the purple “Label Templates And Printing Information” link.

The download links for our label templates are listed in the middle of each template information page (see image below). They are purple in colour and listed in two / four columns as follows: Word Templates & PDF Templates OR Word Templates, Word Templates (Extra/Alternative), PDF Templates, and PDF Templates (Extra/Alternative).

download label templates from label planet

As we’ve mentioned previously, your main choice will be between a Word template (for use with word processors such as Word, Word For Mac, Pages etc) and a PDF template (for use with graphics packages such as InDesign, Illustrator, Photoshop etc). For most label designs, the plain “Portrait” (or “Landscape”) template is best; if you are adding a coloured background/border, you may wish to opt for a bleed Template (if one is available).

STEP TWO: Downloading The Label Templates You Need

To download a template, (left) click once on the relevant link. What happens next depends on the template type (Word or PDF) and your browser.

WORD TEMPLATES: your browser will automatically download the file or ask if you want to open or save the file. We recommend saving as this helps prevent file compatibility / corruption issues.

Most browsers download files to your “Downloads” folder – unless you have specified another folder for this purpose. The Downloads folder is usually listed under “Favourites” in your file manager (Windows: File Explorer / Windows Explorer & MacOS: Finder).

Label Templates Download Folder Windows
Downloads Folder In Windows Explorer
Label Templates Downloads Folder Mac
Downloads Folder In Finder

Click on your browser’s “Downloads” tool to see the progress of downloads. In Chrome, this is a bar at the bottom of the browser window, while Safari and Firefox display an icon at the top right of the browser menu bar.

Label Templates Download Icon Firefox
Firefox Downloads Icon
Label Templates Download Bar Chrome
Chrome Downloads Bar

PDF TEMPLATES: your browser will open and display our PDF templates. To download a copy, click on your browser’s download button.

Chrome / Firefox show a bar at the top of the PDF containing multiple icons. The download icon shows a downward facing arrow. Alternatively, right click anywhere within the PDF and select “Save Page” / “Save Page As” from the menu that appears.

In Safari, a pop-up bar appears when you move your cursor towards the bottom of the browser window. The download icon shows a computer with a download facing arrow above it. Alternatively, hold down the Control Key (⌘) as you click on the download link on the template information page and select “Download Linked File”.

Label Templates Download PDF Firefox
Firefox – Download A PDF Template
Label Templates Download PDF Chrome
Chrome – Download A PDF Template
Label Templates Download PDF Safari
Safari – Download A PDF Template

Next Week On Template Tuesday – How To Open Label Templates To Avoid Compatibility Problems

Choosing The Right Label Templates For Your Labelling Project

April 9th, 2019

There are a LOT of different label templates available, so how do you choose the right one? Try our top tips for choosing the right template for you.

what are avery templates and codes

The Things You Need To Think About

You may encounter a lot of different choices when it comes to selecting a template. For example, you may find templates that are built-in or standalone, single label or sheet, standard or bleed, Word or PDF, portrait or landscape and so on.

To help narrow down your options, here are THREE factors to keep in mind; your label design, your software, and your experience.

Choose label templates that suit your…design

One consideration is whether you want a set of identical or unique labels. Identical designs can be created by any sort of template BUT varying designs need a template that allows you to edit each label separately.

Top Tip 1: to create different designs, use a sheet template (showing all of the labels on your sheet) rather than a single label template (showing a single label).

Top Tip 2: to create labels that share a common design but feature variable information (such as addresses or product details), make sure your label template is suitable for use in a mail merge – so you can combine your design (template) with a data source (spreadsheet/database etc).

Another consideration is the complexity of your design. If you’re creating a simple text-based design, you can pick from any label templates available but If you want something a little more complicated, you may need a more sophisticated template.

This could be graphics/image-based designs (especially if you’re designing them from scratch), designs with a coloured background / border, designs that combine multiple elements (such as text and images), and designs that use the shaping of your labels (such as rounded corners or round labels / oval labels).

A common example is Word templates compared to PDF templates. PDF templates show the exact outline of each label. Word templates represent a sheet of labels with a table – using only squares and rectangles made up of straight lines. Furthermore, Word templates only give access to basic sets of design tools available in word processors like Microsoft Word (software essentially designed for working with text), while PDF templates give access to the complex design tools of graphics packages.

Top Tip 1: if the devil really is in the details of your design, pick a template that offers access to more sophisticated design tools and better accuracy.

Top Tip 2: if you want to include design elements or features at the EDGES of your labels, consider using a bleed template – if one is available. Bleed templates use the blank areas around labels to overlap designs and prevent “white edging” appearing, which means these templates are only available for label layouts that feature gaps all the way around each label.

Choose label templates that suit your…software

A key decision here is between built-in and standalone templates; built-in templates are part of your software, while standalone templates are individual files that must be opened using your software.

Some software will only allow you to use built-in templates, some will not have any built-in templates, and others will give you access to both.

Top Tip 1: check to see if a) your software contains a suitable built-in template and b) if your software allows you to open a standalone template.

Top Tip 2: if you have a choice of built-in or standalone it’s really up to you. Built-in templates won’t have any compatibility issues and will work efficiently with your software’s tools – because they are part of your software. However, not all software will allow you to make adjustments to the measurements of built-in templates, which you may need to do to get the perfect alignment.

Standalone templates MUST be in a file format (the technical standard used to encode information for storage in a computer file) that your software can READ (open) and EDIT (change).

Some software indicates the file formats it supports; if not, you can check with the developer / supplier.

Top Tip 1: some software can READ but not EDIT certain file formats; i.e. they can open a file BUT cannot change it. A common example is PDF Readers, which can open and display the contents of a PDF file but cannot make any changes.

Top Tip 2: some software will offer to convert your template to a file format that your software supports. Be wary of this offer! As part of the conversion process, your template may be altered in ways that prevent you from using it properly or may even end up with different measurements (rendering it useless). If you do convert a template file, always double check the measurements in the converted file before you start adding your design.

Choose label templates that suit your…experience

Finally, you should always consider your own experience. Some people get tempted to choose a more sophisticated template because they offer greater design capabilities and accuracy – but soon find themselves struggling to create their design.

Using a template (and software) you are familiar with can be much more effective. You don’t have to spend time learning how to use your template (and software). You are also likely to have the confidence using the tools available to you that you need to create your design (compared to trying to use tools that are unfamiliar).

Next week on Template Tuesday – How To Download Label Templates From Label Planet

The Template Tuesday Guide To… Label Templates Supplied By Label Planet (That’s Us!)

April 2nd, 2019

Here at Label Planet, we’ve produced our own label templates to help our customers design and print their own sticky labels – with the absolute minimum of muss and fuss.

The Label Planet Label Templates Section

label templates and essential extras from label planet

We’ve dedicated an entire section of our website to label templates. It includes individual template pages for EVERY label size we supply (that’s over 100 label sizes), along with advice pages to help everyone, from beginners to experts, to print their own labels.

This is because we know how important label templates are when it comes to getting the perfect print. A good template produces great labels – a bad one ruins labels.

All of our customers have unique designs and uses for their labels. They also have their own set up of hardware and software – and their own level of experience when it comes to designing and printing label templates.

With all this in mind, we knew we needed label templates that would suit all-comers – from beginners to experts. This is why we’ve created a SET of label templates for each of our label sizes – so you can always find one that suits your design, hardware/software, and level of experience.

Word Templates & PDF Templates

All of our template sets include Word templates and PDF templates.

This refers to the file format that these templates are saved in AND indicates the type of software you can use to edit these templates (to add your design).

Our Word templates are saved in the .docx file format. This is the default format used by Microsoft Word and is supported by various word processing software (e.g. Word For Mac, Pages etc).

Word label templates are basically single page documents containing a table. The table represents the layout of sheet labels using a grid of rectangles (and squares). Most Word label templates represent both the labels themselves and any gaps between and around the labels.

Word templates are very basic; they cannot show any shaping, from rounded corners on rectangular labels and square labels to the shape of round labels and oval labels.

You create your design(s) by adding the required elements (e.g. text, images etc) into the cells of the table that represent each of your labels.

PDF templates use the .pdf file format. This format can be read AND edited by graphics packages, such as Adobe Illustrator and InDesign, and Photoshop.

The PDF format can also be READ by software such as PDF Readers; while they can read (OPEN) PDF templates, they cannot edit (CHANGE) them – meaning you cannot add designs.

PDF label templates contain a single page background layer, which shows the outline of each label.

You create your design on a new layer, ensuring that all of your design elements fit within (or slightly overlap) each of the label outlines on the background layer.

Standard Templates & Bleed Templates

In addition to standard label templates (which simply show the layout of an A4 sheet of labels), we also supply bleed templates (where possible). These templates make it easier to print full colour backgrounds and/or borders.

It is next to (if not actually) impossible to align every design with every label with 100% accuracy. When a design (with a coloured background or border) doesn’t quite align perfectly, you will find that sections at the edges of that label are left unprinted. As labels are usually white in colour, this is known as white edging.

A simple way to avoid this problem is to oversize coloured backgrounds and borders, so they overlap the edges of each label making it impossible for white edging to occur. Bleed label templates include a “bleed area” for you to overlap your design. This area makes use of the blank spaces or gaps between and around your labels.

Bleed templates can only be produced for layouts containing gaps all the way around each label to act as a bleed area.

Our Word templates incorporate the bleed area into the cells that represent each label. Our PDF templates show the outline of each label (solid black line) AND the available bleed area (dotted grey line).

“Extra” & “Alternative” Label Templates

Some of our label sizes have additional sets of “Extra” or “Alternative” templates.

Labels are manufactured to tolerances (an allowable deviation from the stated measurements), which can result in slightly different sizes and layouts to those indicated. At Label Planet, we’ve found that a small number of our products have such slight variations.

All of these variations are less than 1mm; however, we know from experience that even a fraction of a millimetre can make a big difference. This is why we’ve created “Extra” and “Alternative” templates, which account for these variations.

NB: use these templates only if you have a) ruled out other causes for any misalignment and b) measured your label sheets to confirm that the additional templates would produce a better alignment.

If your designs are seriously misaligned (i.e. by more than a few mm), these templates are unlikely to help as it is more likely that something else is causing a specific misalignment issue, such as your printer’s print settings.

Text Box & Mirrored Text Box Label Templates

We also supply text box and mirrored Word templates. These are designed to help beginners create specific types of designs.

Text box templates are designed for customers who want to create text-only designs and are concerned about getting their text to fit within each label. Each cell/label in the template contains a text box. You simply type your required text into each text box (taking care that it doesn’t automatically resize as you go!).

Mirrored text box templates help customers to create text-only designs for window stickers – where those stickers will be applied onto one side of a window (e.g. inside) and viewed from the other side (e.g. outside). Each box contains a mirrored text box; click on a box to enter your text – it will reverse when selected (so you can view your text right way round as you type) before reversing back when you click away from that box.

Next week on Template Tuesday – Top Tips For Choosing The Right Label Templates For Your Labelling Project

How To – How To Find A Suitable Avery Template Code To Print Label Planet Labels

March 26th, 2019

Where possible, we will always provide compatible Avery codes for Label Planet labels. Here’s how to find the Avery code you need to print your Label Planet labels.

label planet labels and avery codes

How To Find An Avery Code For Your Label Planet Labels

There are plenty of ways to find a compatible Avery code for labels you have purchased from Label Planet.

  1. Product packaging; we list the most common Avery code on the packaging supplied with our 25 sheet packs. Bulk boxes are despatched from our warehouse in different packaging and so may not list an Avery code.
  2. Range page / product page; we also list the most common Avery code on the relevant range page and individual product page for each product. You can find a full list of our range pages on our List of All Labels page. Alternatively, type the full product code into the Product Search bar to find the individual product page for your labels.
  3. Search by pages; we have created two pages, which cross reference Label Planet codes with Avery codes. Use the Search By Avery Code page to look up an Avery code and see if there is a compatible Label Planet code. Use the Search By Label Planet Code page to look up a Label Planet code and see if there is a compatible Avery code.
  4. Template information page; we have also created a template information page for every label size that we supply. These pages include a list of ALL of the Avery codes that are compatible with a particular label size. You can find the relevant template information page by clicking on the purple “Label Templates And Printing Information” link on the relevant product page OR visit our Label Templates home page and select your label shape and then your label size.

If you still aren’t sure, you can also contact our Customer Service Team who will be able to check if a particular Label Planet product has any compatible Avery codes.

What To Do If There Isn’t An Avery Code Listed For Your Label Planet Labels

We have listed ALL of the compatible Avery codes that we could find for ALL of our products that are compatible with Avery labels. In other words, if a product we supply uses the same label size and layout as labels supplied by Avery, we will have listed the relevant Avery codes on our website. If your Label Planet labels do NOT have an Avery code listed (or if you can’t find that Avery code in your software), you can simply download a template from our website. We supply label templates for ALL of our label sizes in both Word and PDF formats; these can be downloaded from our Label Templates home page.

If you absolutely HAVE to use an Avery code, try these top tips:

  • Make sure you have selected Avery A4/A5 as the label manufacturer / supplier / vendor in your software (or Avery Zweckform if we have indicated that a code comes from Avery’s Zweckform range). Avery supplies labels in different formats for different markets; if you don’t select the right format, you won’t find your code. For example, Avery A4/A5 codes relate to labels supplied on A4 sheets. Avery US Letter codes relate to labels supplied on sheets that use the American Letter page size.
  • If you can’t find a particular code, see if there is an alternative compatible code that you can use. Software will usually only contain a selection of built-in Avery templates; these tend to be the most common / popular products, so it may be worth checking if another code is contained in your software.
  • Check to see if we supply a similar size that does have a compatible Avery template.

Next Week On Template Tuesday: The Template Tuesday Guide To…Label Templates Supplied By Label Planet (That’s Us!)

Template Tuesday FAQs – What Are Avery Codes, Avery Compatible Labels, & Built-In Avery Templates?

March 19th, 2019

This week we’re answering some of our customers’ most frequently asked questions about using Avery templates to design and print Avery compatible labels.

what are avery templates and codes

What Is An Avery code?

A code that refers to a label product or template created by Avery Labels, a label manufacturer.

What Are Avery Compatible Labels?

ANY labels (from ANY manufacturer or supplier) that use the same label size and layout as one of Avery’s products.

What Is A Built-In Avery Template?

As an industry leader, Avery templates are often built-in to software that may be used to design and print labels. Perhaps the most common example is Microsoft Word, which contains a wide selection of built-in Avery templates.

How Do I Know If An Avery Template Is Compatible With My Labels?

Generally speaking, there are TWO ways to know if an Avery template is compatible with a set of labels.

One option is to measure your labels to see if the measurements match an Avery template. For sheet labels, this includes the page size, page margins, label width and height, vertical and horizontal pitches (to account for any gaps between the labels), and the number of labels in each row and column. Built-in Avery templates usually include these details; for example, in Word you can click on the “Details” button to view full measurements for any of the built-in Avery templates. If not, you will need to find these details online or extract them from the measurements of the Avery template itself.

measurements of avery templates in word

A second, usually quicker option, is to check if the manufacturer / supplier of your labels provides a list of compatible Avery template codes.

At Label Planet, we provide compatible Avery codes (where applicable) for all of our products. You can find these codes on the range page, product page, template information page, and product packaging (when ordering 25 sheet packs) of our products. We’ve also put together two cross reference pages; look up an Avery code here to see if we supply compatible labels OR look up a Label Planet code here to see if it has any compatible Avery codes.

Why Are There So Many Avery Codes For My Labels?

You may find multiple compatible Avery codes are available for your labels. This is caused by Avery’s system of creating codes for its products and templates. Avery assigns a unique code to each of its label products. Each product also has its own template; the template code is the same as the product code.

Like most label manufacturers / suppliers, Avery supplies various label sizes in different materials / adhesives. Avery labels made with the same label size but different materials / adhesives therefore have templates that are exactly the same.

For example: Avery code J8172 refers to paper labels for inkjet printers measuring 100mm wide by 30mm high. Avery code L7172 refers to paper labels for laser printers with the same label size and layout. Avery templates J8172 and L7172 are therefore exactly the same. You can use either template to print either product and, more importantly, you can use either template to print compatible labels from another manufacturer / supplier. 

How Do I Find A Built-In Avery Template In My Software?

It depends on your software; usually, you need to select labels as the type of template you need and then select Avery as the template supplier. Avery supplies a number of markets worldwide; as such you may find that Avery is listed multiple times. In Word, Avery is listed as a “Label vendor” three times; as “Avery A4/A5”, “Avery Zweckform”, and “Avery US Letter”.

In Word, click on the Mailings tab and select Labels. Click on Options and set Printer information to “Page Printer”. Set Label vendor to Avery A4/A5 (or Avery Zweckform as needed). Avery A4/A5 and Zweckform codes are a series of numbers – some begin (and end) with a letter / letters. There are a LOT of built-in Avery templates; to find your code faster, left click once on any of the codes in the list and then type the first character of the code you need using your keyboard. Word will jump down the list to codes beginning with that character (getting you closer to the code you need a lot quicker than simply scrolling down the list).

Why Can’t I Find An Avery Code In My Software?

There are a number of reasons why you might not be able to find a particular Avery code in your software:

  1. You may have the wrong vendor selected – make sure Avery A4/A5 (or Avery Zweckform) is selected.
  2. The code may be for a discontinued product, which has subsequently been removed from your software. Check to see if there is another compatible Avery code you can use.
  3. Different versions of software may also contain different sets of Avery templates. It may be worth checking if you are using the most up to date version of your software. If you still cannot find the code you need, you may need to see if you can find another compatible Avery code.

Why Don’t My Labels Have A Compatible Avery Code?

There are thousands of different label sizes available and Avery only supplies a selection of these sizes. If your labels don’t have a compatible Avery code then either 1) the manufacturer / supplier hasn’t bothered to supply this information or 2) Avery don’t supply labels in that particular size. You will need to see if the manufacturer / supplier provides their own label templates, source a template from elsewhere, or make your own.

Label Planet supplies free label templates for ALL of our label sizes, which can be downloaded from our Template Home Page.

Next Week On Template Tuesday: How To Find A Suitable Avery Template Code To Print Label Planet Labels