How To – How To Download Label Templates From The Label Planet Website

April 16th, 2019

In previous Template Tuesdays, we’ve described all of the different types of label templates available from Label Planet and how to pick the perfect one for you. This week, we’ll take you through the process of downloading a label template – step by step!

STEP ONE: Finding The Label Templates You Need

We’ve created a label templates section on our website and every label size we supply has its own template information page; these pages give you detailed information about each label size AND contain the download links you’ll need to download one of our label templates.

To find the right template information page for your labels you can either:

  1. Visit our Template Information Home Page. Select your label shape and then your label size.
  2. Visit the product page of your Label Planet labels. Click on the purple “Label Templates And Printing Information” link.

The download links for our label templates are listed in the middle of each template information page (see image below). They are purple in colour and listed in two / four columns as follows: Word Templates & PDF Templates OR Word Templates, Word Templates (Extra/Alternative), PDF Templates, and PDF Templates (Extra/Alternative).

download label templates from label planet

As we’ve mentioned previously, your main choice will be between a Word template (for use with word processors such as Word, Word For Mac, Pages etc) and a PDF template (for use with graphics packages such as InDesign, Illustrator, Photoshop etc). For most label designs, the plain “Portrait” (or “Landscape”) template is best; if you are adding a coloured background/border, you may wish to opt for a bleed Template (if one is available).

STEP TWO: Downloading The Label Templates You Need

To download a template, (left) click once on the relevant link. What happens next depends on the template type (Word or PDF) and your browser.

WORD TEMPLATES: your browser will automatically download the file or ask if you want to open or save the file. We recommend saving as this helps prevent file compatibility / corruption issues.

Most browsers download files to your “Downloads” folder – unless you have specified another folder for this purpose. The Downloads folder is usually listed under “Favourites” in your file manager (Windows: File Explorer / Windows Explorer & MacOS: Finder).

Label Templates Download Folder Windows
Downloads Folder In Windows Explorer
Label Templates Downloads Folder Mac
Downloads Folder In Finder

Click on your browser’s “Downloads” tool to see the progress of downloads. In Chrome, this is a bar at the bottom of the browser window, while Safari and Firefox display an icon at the top right of the browser menu bar.

Label Templates Download Icon Firefox
Firefox Downloads Icon
Label Templates Download Bar Chrome
Chrome Downloads Bar

PDF TEMPLATES: your browser will open and display our PDF templates. To download a copy, click on your browser’s download button.

Chrome / Firefox show a bar at the top of the PDF containing multiple icons. The download icon shows a downward facing arrow. Alternatively, right click anywhere within the PDF and select “Save Page” / “Save Page As” from the menu that appears.

In Safari, a pop-up bar appears when you move your cursor towards the bottom of the browser window. The download icon shows a computer with a download facing arrow above it. Alternatively, hold down the Control Key (⌘) as you click on the download link on the template information page and select “Download Linked File”.

Label Templates Download PDF Firefox
Firefox – Download A PDF Template
Label Templates Download PDF Chrome
Chrome – Download A PDF Template
Label Templates Download PDF Safari
Safari – Download A PDF Template

Next Week On Template Tuesday – How To Open Label Templates To Avoid Compatibility Problems

Choosing The Right Label Templates For Your Labelling Project

April 9th, 2019

There are a LOT of different label templates available, so how do you choose the right one? Try our top tips for choosing the right template for you.

what are avery templates and codes

The Things You Need To Think About

You may encounter a lot of different choices when it comes to selecting a template. For example, you may find templates that are built-in or standalone, single label or sheet, standard or bleed, Word or PDF, portrait or landscape and so on.

To help narrow down your options, here are THREE factors to keep in mind; your label design, your software, and your experience.

Choose label templates that suit your…design

One consideration is whether you want a set of identical or unique labels. Identical designs can be created by any sort of template BUT varying designs need a template that allows you to edit each label separately.

Top Tip 1: to create different designs, use a sheet template (showing all of the labels on your sheet) rather than a single label template (showing a single label).

Top Tip 2: to create labels that share a common design but feature variable information (such as addresses or product details), make sure your label template is suitable for use in a mail merge – so you can combine your design (template) with a data source (spreadsheet/database etc).

Another consideration is the complexity of your design. If you’re creating a simple text-based design, you can pick from any label templates available but If you want something a little more complicated, you may need a more sophisticated template.

This could be graphics/image-based designs (especially if you’re designing them from scratch), designs with a coloured background / border, designs that combine multiple elements (such as text and images), and designs that use the shaping of your labels (such as rounded corners or round labels / oval labels).

A common example is Word templates compared to PDF templates. PDF templates show the exact outline of each label. Word templates represent a sheet of labels with a table – using only squares and rectangles made up of straight lines. Furthermore, Word templates only give access to basic sets of design tools available in word processors like Microsoft Word (software essentially designed for working with text), while PDF templates give access to the complex design tools of graphics packages.

Top Tip 1: if the devil really is in the details of your design, pick a template that offers access to more sophisticated design tools and better accuracy.

Top Tip 2: if you want to include design elements or features at the EDGES of your labels, consider using a bleed template – if one is available. Bleed templates use the blank areas around labels to overlap designs and prevent “white edging” appearing, which means these templates are only available for label layouts that feature gaps all the way around each label.

Choose label templates that suit your…software

A key decision here is between built-in and standalone templates; built-in templates are part of your software, while standalone templates are individual files that must be opened using your software.

Some software will only allow you to use built-in templates, some will not have any built-in templates, and others will give you access to both.

Top Tip 1: check to see if a) your software contains a suitable built-in template and b) if your software allows you to open a standalone template.

Top Tip 2: if you have a choice of built-in or standalone it’s really up to you. Built-in templates won’t have any compatibility issues and will work efficiently with your software’s tools – because they are part of your software. However, not all software will allow you to make adjustments to the measurements of built-in templates, which you may need to do to get the perfect alignment.

Standalone templates MUST be in a file format (the technical standard used to encode information for storage in a computer file) that your software can READ (open) and EDIT (change).

Some software indicates the file formats it supports; if not, you can check with the developer / supplier.

Top Tip 1: some software can READ but not EDIT certain file formats; i.e. they can open a file BUT cannot change it. A common example is PDF Readers, which can open and display the contents of a PDF file but cannot make any changes.

Top Tip 2: some software will offer to convert your template to a file format that your software supports. Be wary of this offer! As part of the conversion process, your template may be altered in ways that prevent you from using it properly or may even end up with different measurements (rendering it useless). If you do convert a template file, always double check the measurements in the converted file before you start adding your design.

Choose label templates that suit your…experience

Finally, you should always consider your own experience. Some people get tempted to choose a more sophisticated template because they offer greater design capabilities and accuracy – but soon find themselves struggling to create their design.

Using a template (and software) you are familiar with can be much more effective. You don’t have to spend time learning how to use your template (and software). You are also likely to have the confidence using the tools available to you that you need to create your design (compared to trying to use tools that are unfamiliar).

Next week on Template Tuesday – How To Download Label Templates From Label Planet

The Template Tuesday Guide To… Label Templates Supplied By Label Planet (That’s Us!)

April 2nd, 2019

Here at Label Planet, we’ve produced our own label templates to help our customers design and print their own sticky labels – with the absolute minimum of muss and fuss.

The Label Planet Label Templates Section

label templates and essential extras from label planet

We’ve dedicated an entire section of our website to label templates. It includes individual template pages for EVERY label size we supply (that’s over 100 label sizes), along with advice pages to help everyone, from beginners to experts, to print their own labels.

This is because we know how important label templates are when it comes to getting the perfect print. A good template produces great labels – a bad one ruins labels.

All of our customers have unique designs and uses for their labels. They also have their own set up of hardware and software – and their own level of experience when it comes to designing and printing label templates.

With all this in mind, we knew we needed label templates that would suit all-comers – from beginners to experts. This is why we’ve created a SET of label templates for each of our label sizes – so you can always find one that suits your design, hardware/software, and level of experience.

Word Templates & PDF Templates

All of our template sets include Word templates and PDF templates.

This refers to the file format that these templates are saved in AND indicates the type of software you can use to edit these templates (to add your design).

Our Word templates are saved in the .docx file format. This is the default format used by Microsoft Word and is supported by various word processing software (e.g. Word For Mac, Pages etc).

Word label templates are basically single page documents containing a table. The table represents the layout of sheet labels using a grid of rectangles (and squares). Most Word label templates represent both the labels themselves and any gaps between and around the labels.

Word templates are very basic; they cannot show any shaping, from rounded corners on rectangular labels and square labels to the shape of round labels and oval labels.

You create your design(s) by adding the required elements (e.g. text, images etc) into the cells of the table that represent each of your labels.

PDF templates use the .pdf file format. This format can be read AND edited by graphics packages, such as Adobe Illustrator and InDesign, and Photoshop.

The PDF format can also be READ by software such as PDF Readers; while they can read (OPEN) PDF templates, they cannot edit (CHANGE) them – meaning you cannot add designs.

PDF label templates contain a single page background layer, which shows the outline of each label.

You create your design on a new layer, ensuring that all of your design elements fit within (or slightly overlap) each of the label outlines on the background layer.

Standard Templates & Bleed Templates

In addition to standard label templates (which simply show the layout of an A4 sheet of labels), we also supply bleed templates (where possible). These templates make it easier to print full colour backgrounds and/or borders.

It is next to (if not actually) impossible to align every design with every label with 100% accuracy. When a design (with a coloured background or border) doesn’t quite align perfectly, you will find that sections at the edges of that label are left unprinted. As labels are usually white in colour, this is known as white edging.

A simple way to avoid this problem is to oversize coloured backgrounds and borders, so they overlap the edges of each label making it impossible for white edging to occur. Bleed label templates include a “bleed area” for you to overlap your design. This area makes use of the blank spaces or gaps between and around your labels.

Bleed templates can only be produced for layouts containing gaps all the way around each label to act as a bleed area.

Our Word templates incorporate the bleed area into the cells that represent each label. Our PDF templates show the outline of each label (solid black line) AND the available bleed area (dotted grey line).

“Extra” & “Alternative” Label Templates

Some of our label sizes have additional sets of “Extra” or “Alternative” templates.

Labels are manufactured to tolerances (an allowable deviation from the stated measurements), which can result in slightly different sizes and layouts to those indicated. At Label Planet, we’ve found that a small number of our products have such slight variations.

All of these variations are less than 1mm; however, we know from experience that even a fraction of a millimetre can make a big difference. This is why we’ve created “Extra” and “Alternative” templates, which account for these variations.

NB: use these templates only if you have a) ruled out other causes for any misalignment and b) measured your label sheets to confirm that the additional templates would produce a better alignment.

If your designs are seriously misaligned (i.e. by more than a few mm), these templates are unlikely to help as it is more likely that something else is causing a specific misalignment issue, such as your printer’s print settings.

Text Box & Mirrored Text Box Label Templates

We also supply text box and mirrored Word templates. These are designed to help beginners create specific types of designs.

Text box templates are designed for customers who want to create text-only designs and are concerned about getting their text to fit within each label. Each cell/label in the template contains a text box. You simply type your required text into each text box (taking care that it doesn’t automatically resize as you go!).

Mirrored text box templates help customers to create text-only designs for window stickers – where those stickers will be applied onto one side of a window (e.g. inside) and viewed from the other side (e.g. outside). Each box contains a mirrored text box; click on a box to enter your text – it will reverse when selected (so you can view your text right way round as you type) before reversing back when you click away from that box.

Next week on Template Tuesday – Top Tips For Choosing The Right Label Templates For Your Labelling Project

How To – How To Find A Suitable Avery Template Code To Print Label Planet Labels

March 26th, 2019

Where possible, we will always provide compatible Avery codes for Label Planet labels. Here’s how to find the Avery code you need to print your Label Planet labels.

label planet labels and avery codes

How To Find An Avery Code For Your Label Planet Labels

There are plenty of ways to find a compatible Avery code for labels you have purchased from Label Planet.

  1. Product packaging; we list the most common Avery code on the packaging supplied with our 25 sheet packs. Bulk boxes are despatched from our warehouse in different packaging and so may not list an Avery code.
  2. Range page / product page; we also list the most common Avery code on the relevant range page and individual product page for each product. You can find a full list of our range pages on our List of All Labels page. Alternatively, type the full product code into the Product Search bar to find the individual product page for your labels.
  3. Search by pages; we have created two pages, which cross reference Label Planet codes with Avery codes. Use the Search By Avery Code page to look up an Avery code and see if there is a compatible Label Planet code. Use the Search By Label Planet Code page to look up a Label Planet code and see if there is a compatible Avery code.
  4. Template information page; we have also created a template information page for every label size that we supply. These pages include a list of ALL of the Avery codes that are compatible with a particular label size. You can find the relevant template information page by clicking on the purple “Label Templates And Printing Information” link on the relevant product page OR visit our Label Templates home page and select your label shape and then your label size.

If you still aren’t sure, you can also contact our Customer Service Team who will be able to check if a particular Label Planet product has any compatible Avery codes.

What To Do If There Isn’t An Avery Code Listed For Your Label Planet Labels

We have listed ALL of the compatible Avery codes that we could find for ALL of our products that are compatible with Avery labels. In other words, if a product we supply uses the same label size and layout as labels supplied by Avery, we will have listed the relevant Avery codes on our website. If your Label Planet labels do NOT have an Avery code listed (or if you can’t find that Avery code in your software), you can simply download a template from our website. We supply label templates for ALL of our label sizes in both Word and PDF formats; these can be downloaded from our Label Templates home page.

If you absolutely HAVE to use an Avery code, try these top tips:

  • Make sure you have selected Avery A4/A5 as the label manufacturer / supplier / vendor in your software (or Avery Zweckform if we have indicated that a code comes from Avery’s Zweckform range). Avery supplies labels in different formats for different markets; if you don’t select the right format, you won’t find your code. For example, Avery A4/A5 codes relate to labels supplied on A4 sheets. Avery US Letter codes relate to labels supplied on sheets that use the American Letter page size.
  • If you can’t find a particular code, see if there is an alternative compatible code that you can use. Software will usually only contain a selection of built-in Avery templates; these tend to be the most common / popular products, so it may be worth checking if another code is contained in your software.
  • Check to see if we supply a similar size that does have a compatible Avery template.

Next Week On Template Tuesday: The Template Tuesday Guide To…Label Templates Supplied By Label Planet (That’s Us!)

Template Tuesday FAQs – What Are Avery Codes, Avery Compatible Labels, & Built-In Avery Templates?

March 19th, 2019

This week we’re answering some of our customers’ most frequently asked questions about using Avery templates to design and print Avery compatible labels.

what are avery templates and codes

What Is An Avery code?

A code that refers to a label product or template created by Avery Labels, a label manufacturer.

What Are Avery Compatible Labels?

ANY labels (from ANY manufacturer or supplier) that use the same label size and layout as one of Avery’s products.

What Is A Built-In Avery Template?

As an industry leader, Avery templates are often built-in to software that may be used to design and print labels. Perhaps the most common example is Microsoft Word, which contains a wide selection of built-in Avery templates.

How Do I Know If An Avery Template Is Compatible With My Labels?

Generally speaking, there are TWO ways to know if an Avery template is compatible with a set of labels.

One option is to measure your labels to see if the measurements match an Avery template. For sheet labels, this includes the page size, page margins, label width and height, vertical and horizontal pitches (to account for any gaps between the labels), and the number of labels in each row and column. Built-in Avery templates usually include these details; for example, in Word you can click on the “Details” button to view full measurements for any of the built-in Avery templates. If not, you will need to find these details online or extract them from the measurements of the Avery template itself.

measurements of avery templates in word

A second, usually quicker option, is to check if the manufacturer / supplier of your labels provides a list of compatible Avery template codes.

At Label Planet, we provide compatible Avery codes (where applicable) for all of our products. You can find these codes on the range page, product page, template information page, and product packaging (when ordering 25 sheet packs) of our products. We’ve also put together two cross reference pages; look up an Avery code here to see if we supply compatible labels OR look up a Label Planet code here to see if it has any compatible Avery codes.

Why Are There So Many Avery Codes For My Labels?

You may find multiple compatible Avery codes are available for your labels. This is caused by Avery’s system of creating codes for its products and templates. Avery assigns a unique code to each of its label products. Each product also has its own template; the template code is the same as the product code.

Like most label manufacturers / suppliers, Avery supplies various label sizes in different materials / adhesives. Avery labels made with the same label size but different materials / adhesives therefore have templates that are exactly the same.

For example: Avery code J8172 refers to paper labels for inkjet printers measuring 100mm wide by 30mm high. Avery code L7172 refers to paper labels for laser printers with the same label size and layout. Avery templates J8172 and L7172 are therefore exactly the same. You can use either template to print either product and, more importantly, you can use either template to print compatible labels from another manufacturer / supplier. 

How Do I Find A Built-In Avery Template In My Software?

It depends on your software; usually, you need to select labels as the type of template you need and then select Avery as the template supplier. Avery supplies a number of markets worldwide; as such you may find that Avery is listed multiple times. In Word, Avery is listed as a “Label vendor” three times; as “Avery A4/A5”, “Avery Zweckform”, and “Avery US Letter”.

In Word, click on the Mailings tab and select Labels. Click on Options and set Printer information to “Page Printer”. Set Label vendor to Avery A4/A5 (or Avery Zweckform as needed). Avery A4/A5 and Zweckform codes are a series of numbers – some begin (and end) with a letter / letters. There are a LOT of built-in Avery templates; to find your code faster, left click once on any of the codes in the list and then type the first character of the code you need using your keyboard. Word will jump down the list to codes beginning with that character (getting you closer to the code you need a lot quicker than simply scrolling down the list).

Why Can’t I Find An Avery Code In My Software?

There are a number of reasons why you might not be able to find a particular Avery code in your software:

  1. You may have the wrong vendor selected – make sure Avery A4/A5 (or Avery Zweckform) is selected.
  2. The code may be for a discontinued product, which has subsequently been removed from your software. Check to see if there is another compatible Avery code you can use.
  3. Different versions of software may also contain different sets of Avery templates. It may be worth checking if you are using the most up to date version of your software. If you still cannot find the code you need, you may need to see if you can find another compatible Avery code.

Why Don’t My Labels Have A Compatible Avery Code?

There are thousands of different label sizes available and Avery only supplies a selection of these sizes. If your labels don’t have a compatible Avery code then either 1) the manufacturer / supplier hasn’t bothered to supply this information or 2) Avery don’t supply labels in that particular size. You will need to see if the manufacturer / supplier provides their own label templates, source a template from elsewhere, or make your own.

Label Planet supplies free label templates for ALL of our label sizes, which can be downloaded from our Template Home Page.

Next Week On Template Tuesday: How To Find A Suitable Avery Template Code To Print Label Planet Labels

Conflict Resolution – How To Make Sure Your Software & Label Templates Are Compatible

March 12th, 2019

This week, we explain how to make sure that your label templates are compatible with the software you want to use to design and print your own self adhesive labels.

What Do We Mean By “Compatible” Software & Label Templates?

Standalone label templates (i.e. files that you download and are not part of your software) come in various file formats. For example, Label Planet supplies templates in .docx and.pdf file formats.

File format: technical standard used to encode information for storage in a computer file.

Standalone label templates must be in a file format that works with (is compatible with) the software you want to use to design your labels.

Most software supports multiple file formats. Specific types of data can be stored in different file formats and so software will support a selection of formats to allow it to handle that type of data (regardless of the format it is stored in). For example, word processing software is designed to handle text and will therefore support file formats designed to store text (such as .docx, .rtf, and .txt).

Issues can arise if your software can read but not edit a certain file format. This would allow you to open and view a file BUT not to make any changes (such as adding a design to a template). Likewise, some software might not support a particular file format but will offer to convert your template into a similar file format that it does support. This can be a great workaround BUT can result in minor changes being made to your template (as the software replaces elements that it cannot read/edit with elements that it can). You may find that you cannot edit certain elements of your template or that its measurements have changed. This may make it impossible to add your design / to print your labels accurately.

So how do you know if your label templates and software are compatible?

Finding File Formats – In Label Templates & In Software

If a template download doesn’t list a file format, you can identify the format of a template by checking its file extension. This is a set of letters / numbers found at the very end of a FULL file name (after the last full stop). Most extensions are three characters long (but may be between 1-4). File extensions are usually hidden by default, so you need to:


Label Templates Icon Windows File Explorer
  1. Open the file manager (Pre-Windows 8: Windows Explorer / Windows 8 onward: File Explorer) by clicking the icon above.
  2. Navigate to the folder containing your template (downloads usually save to the “Downloads” folder in Favourites).
  3. Right click on your template and select “Properties”. The file extension is listed as “Type of File” in the General tab.


Label Templates Icon Mac Finder
  1. Open the file manager (Finder) by clicking on the icon above.
  2. Navigate to the folder containing your template (downloads usually save to the “Downloads” folder in Favourites).
  3. Right click (hold the Control key as you click) on your template and select “Get Info”. The full file name is listed under “Name & Extension” in the Information Window.

Always check extensions via file information. Malicious files may use file names that appear to show an extension (effectively obscuring the actual file extension, which can only be found by viewing the full file name). For example, “FileName.docx” appears to be a normal Word document. However, checking the file information would reveal the full file name is “FileName.docx.exe”, making it an executable program that should not be opened.

Once you know the file format of a template, you can check if it is compatible with your software. Some software lists compatible file formats; alternatively, check the software developer’s / supplier’s website.

Next Week On Template Tuesday:  Template Tuesday FAQs – What Are Avery Codes, Avery Compatible Labels, & Built-In Avery Templates?

How To – How To Create Your Own Label Templates In Word

March 5th, 2019

This week on Template Tuesday, we’ll explain how to create your own label templates in Microsoft Word. The two simplest methods are to use Word’s own “Create Labels” and “Insert Table” tools.

How To Create A Label Template In Word Using Create Labels

 With “Create Labels”, you enter the measurements of your sheet labels and the tool automatically creates a suitable label template. You will need the following measurements:

  • Page Size (and Orientation)
  • Page Margins (Top Margin and Left Margin)
  • Label Height and Width
  • Vertical Pitch and Horizontal Pitch
  • Number of Labels Per Row (Across) and Per Column (Down)

To start the Create Labels tool, open a new blank document in Word. Click on the Mailings tab and select Labels (on the left hand side). This opens a dialogue box called Envelopes and Labels. To create a template:

label templates word create labels tool

Step 1: Click on Options; this opens a dialogue box called Label Options.

Step 2: Click on New Label; this opens a dialogue box called Label Details.

Step 3: Enter your required measurements. We recommend using this order:

  • Page Size (& Orientation) – A4 is 210mm by 297mm.
  • Labels Across & Labels Down – number of labels in each row and column.
  • Label Width & Height – for round labels, enter the diameter into both fields.
  • Vertical Pitch & Horizontal Pitch – these are label height plus row gap height and label width plus column gap width respectively. If there are no gaps enter just the label height or width.
  • Top Margin & Side (Left) Margin – if Word takes issue with the measurements you’ve provided so far, set all the margins to 0mm, enter your other measurements again, and then add in your margins.

Step 4: Give your template a name, and click OK. This returns you to Label Options.

Step 5: Click on OK; this returns you to Envelopes and Labels.

Step 6: Click on New Document; this opens a new document containing your template.

Template Tuesday Top Tips For Using The Create Labels Tool

  • Word templates represent sheet labels using a table. Each cell represents a label (or a gap between labels). They can only represent labels as a grid of rectangles and/or squares; they cannot show any shaping, including oval and round labels or rounded corners on rectangle and square labels.
  • The table is borderless so it doesn’t get printed along with your designs. Its outlines will be shown as dotted grey lines. If you cannot see the table, Table Gridlines are turned off. Left click once anywhere in the middle of the page to bring up the Table Tools Layout tab at the top of the page. Click on the View Gridlines button on the left hand side.
view table gridlines in word label templates
  • Enter your measurements (except number across/down) as a value, followed by a single blank space, followed by the measurement unit symbol. For example: “70 mm”.
  • Word uses centimetres by default. Label measurements tend to use millimetres. You can stick with centimetres (and convert the measurements) or change Word’s measurements to millimetres.
    Word: Click on File, Options, and Advanced. Scroll to Display and set “Show Measurements in units of” to millimetres.
    Word For Mac: Click on “Word” in the menu bar and select “Preferences”. Select “General” from Authoring & Proofing Tools, and set “Measurement units” to millimetres.
  • After creating your template, save a copy before adding your design.

How To Create A Label Template In Word Using Insert Table

As Word templates are basically tables, you can simply create a table that replicates your labels. You will need the same measurements as above BUT you will need row gap heights and column gap widths (rather than vertical and horizontal pitches) and all four page margins. There are two stages: creating a suitable starting document and adding a suitable table.

Create A Suitable Starting Document

  1. Open a new blank document in Word. This creates a portrait A4 page. To create a landscape template, click on the Layout tab, then on Orientation, and select Landscape.
  2. Next you need to enter the correct measurements and margins for your page. Click on the Margins option in the Layout tab and select Custom Margins. This will open a Page Setup dialogue box.
  3. On the Margins tab, enter your top, bottom, left, and right page margins and set the gutter margin to 0mm.
  4. On the Paper tab, check that the page size is A4 with the measurements 210mm and 297mm.
  5. Finally, on the Layout tab, set the header and footer to 0mm. Click OK to make your changes.
  • Word may now warn you that your margins are “outside the printable area”. You can ignore this warning.
  • If Word splits your table onto two pages (or adds a blank page), set the bottom margin to 0mm.
how to change page margins in word label templates

Add A Suitable Table

  1. Click on the Insert tab at the top of the page. Select Table and Insert Table.  
  2. Enter the number of rows and columns you need and press OK.
  • If there are no gaps between your labels, enter the number of rows and columns.
  • If there are gaps, you can represent them with additional blank rows and columns OR incorporate them into the rows and columns that represent their own rows and columns where possible. So, for example, if you have three columns with gaps, you need a table with five columns (three representing the labels themselves and two representing the gaps).

Editing Your Table

This adds a generic table; it needs amending to create a suitable template. Move your cursor to the top left corner of the table and left click on the four headed arrow icon that appears to select the table. Make these changes:

how to edit a table in a word label template
  1. Remove Borders; select the Table Tools Design tab, click on Borders, and select No Borders.
  2. Set Table Properties; select the Table Tools Layout tab and click on the Properties button. Click on the Table tab. Under size, set the preferred width to the total width of your labels (i.e. from the left edge of the first column to the right edge of the last column). Under alignment, select “Center”. Click on Options, set cell margins and spacing to 0mm, and turn off “automatically resize to fit contents”.
  3. Set Row Properties; click on the Row tab in Table Properties. Under size, enter your label height and set it to “Exact” (NOT “At least”). Under options, deselect both options. If there are gaps, use “Next Row” to change each row height as needed.
  4. Set Column Properties; click on the Column tab in Table Properties. Under size, enter your label width. If there are gaps, use “Next Column” to change each column width as needed.
  5. Set Cell Properties; click on the Cell tab in Table Properties. We recommend a centralised alignment but this depends on your label design. Under options, set cell margins to “Same as the whole table”, select “Wrap text”, and deselect “Fit text”.
  6. Centralise Table; click on the Table Tools Layout tab and select the centre icon in the set of nine alignment options.

Finally, we recommend saving a copy of your blank label template before adding your design.

Next Week On Template Tuesday: Conflict Resolution – How To Make Sure Your Software & Your Template Are Compatible

The Template Tuesday Guide To…The Measurements You Need To Make Sure Your Label Templates Measure Up!

February 26th, 2019

Here’s the Template Tuesday guide to the measurements you’ll need to make your own label templates.

How Many Measurements Do You Need For Label Templates?

A lot more than you might think!

In order to create accurate label templates, you need to gather together a number of different measurements to make sure that each template replicates both the SIZE and the LAYOUT of your labels accurately enough to produce the correct alignment – especially when creating label templates for sheet labels.

label templates and their measurements

Measurements Related To Label Sizes

To create the correct label size, you’ll need up to THREE different measurements.

Label Width & Label Height: for rectangular labels and square labels, you’ll need to know the width and height. For oval labels, you’ll need to know the width and height of each oval at its widest and deepest points.

Label Diameter: for round labels, you’ll need to know the diameter of each circular label.

Corner Radius: depending on the software you are using (and how accurate you want your template to be), you may also need to provide a corner radius for rectangular labels and square labels. The corner radius refers to the degree of curvature at the corners of each label. It is the radius of the circle formed when the corner arc is extended to form a complete circle. Measure from where the corner starts to curve to the point where the corner would fall if it wasn’t curved (see diagram below).

how to measure a corner radius

Measurements Related To Label Layouts

You also need to indicate the layout of your labels; the measurements below relate to label templates for sheet labels.

Page Size / Orientation: most sheet labels use an A4 page size in a portrait orientation.

Labels Per Column / Row: sheet labels are usually laid out in rows and columns, so you need to indicate the number of labels down and across.

Vertical Pitch / Horizontal Pitch: “pitches” account for any gaps between the rows and columns. Round labels and oval labels have gaps between both. Rectangular and square labels may be “butt cut”, which means they touch each other along one or more of their edges and so may have no gaps at all or just gaps between the rows or columns only.

The vertical pitch accounts for gaps between rows and is the label height plus the gap height. Measure from the top edge of the first row to the top edge of the second row.

The horizontal pitch accounts for gaps between columns and is the label width plus the gap width. Measure from the left edge of the first column to the left edge of the second column.

Page Margins: these indicate the gap (if any) between the edges of your sheet and the closest row/column of labels:

  • Top Margin: from the top sheet edge to the top edge of the first row.
  • Bottom Margin: from the bottom sheet edge to the bottom edge of the last row.
  • Left Margin: from the left sheet edge to the left edge of the first column.
  • Right Margin: from the right sheet edge to the right edge of the last column.

If your labels meet the edge(s) of your sheet, the relevant page margin should be 0mm.

Top Tips For Dealing With Label Template Measurements

  • At Label Planet, we supply all of our measurements in millimetres. This is the most accurate measure as even a single millimetre can make a big difference to a label template.
  • Make a note of ALL your measurements before you start setting up your label template – it’ll be much quicker.
  • If you’re not sure that you’ve got your measurements right, do a quick check by adding them up. They should equal the page size of your sheet labels. For example, adding together the label widths, gaps between columns, and the left and right page margins should make 210mm (A4 sheet held portrait) or 297mm (A4 sheet held landscape). Adding the label heights, gaps between rows, and the top and bottom page margins should make 297mm (A4 sheet held portrait) or 210mm (A4 sheet held landscape).
  • If you’re creating a Word template, you may end up with a second page (especially if your labels sit very close to or at the top/bottom edges of your A4 sheet). Try setting the bottom page margin to 0mm as a workaround.
  • Please note that the measurements above are for sheet labels with regular layouts (i.e. where the rows and columns – and any gaps – are equal in size). If you need to create label templates for more complex layouts, you will need to make a note of ALL of the various measurements involved – and you may need to adjust some measurements manually to get the correct layout (as opposed to using a basic tool that generates a template automatically using the basic measurements described above).

Next Week On Template Tuesday: How To – How To Create Your Own Label Templates In Word

The Template Tuesday Guide To…The Different Types Of Label Templates

February 19th, 2019

This week, we present the Template Tuesday guide to different types of label templates; including different file formats, orientations, and bleed templates.

types of label templates made by label planet

Why Are There Different Types Of Label Templates?

There are different types of label templates because they need to be used with different software, to print different types of labels, and to create different designs.

Label templates can be standalone or built-in; standalone templates are individual files that must be opened using software / applications, while built-in templates are part of software / applications.

Standalone label templates often come in various file formats (a file format is the technical standard used to encode information for storage in a computer file); this is because software / applications can usually only read (open) and edit (change) certain file formats – so templates need to be available in formats that work with available software.

Label templates may show a single label layout (which is replicated during printing) or a multiple label layout. The latter can only be used when printing sheet labels, while the former can be used for sheet labels or roll labels.

Different designs are easier to create and print accurately in different types of label templates. A common example is portrait and landscape templates. If you want to create a design that relies on your sheet labels being in a portrait orientation (or landscape), it makes sense to use a portrait (or landscape) label template – so you don’t have to turn your head to get an idea of what your design actually looks like! Another common example is bleed templates; these templates use blank areas around and between labels to allow coloured backgrounds and borders to be oversized – so they bleed over the edges of the labels – to avoid a printing issue known as “white edging”. White edging occurs when a design doesn’t line up perfectly with a label, leaving areas around the edges of the labels unprinted.

So What Are The Different Types Of Label Templates – And When Should Each One Be Used?

Built-In Label Templates

These templates are part of (built into) your software / application. A common example is the Avery templates built-in to Microsoft Word. These templates can be a great option if they are compatible with the labels you want to print (i.e. they show the same label size and layout). They will be completely compatible with your software (because they are part of your software!), which means they’re really easy to use and often give you more control and design options – compared to importing a standalone file. However, they may also be subject to restrictions – especially in terms of available label sizes. In other words, if there isn’t a built-in template compatible with your labels, you cannot use a built-in template. You also have to rely on the accuracy of the built-in template in terms of the measurements used – some built-in templates may not allow you to change the measurements, which means if there is even the smallest discrepancy between the measurements of the template and those of your labels, you won’t get the correct alignment when you print your template.

Standalone Label Templates

These individual files must be opened using software / applications. Your standalone template must have a file format that is compatible with your software. For example, two common file formats are .docx and .pdf. The .docx format is the default file format for Microsoft Word; it can also be read and edited by other word processing software, including Pages and Word for Mac. You can open and edit .docx templates using any of these software / applications. The .pdf format is used for PDF files and can be read and edited by a range of graphics software, including InDesign, Photoshop, and Illustrator.

Standalone templates tend to be available for more label sizes, compared to built-in templates. We’ve created standalone label templates (in Word and PDF file formats) for all of our label sizes – that’s over 100 label sizes!

The measurements of standalone templates can usually be edited (great for making slight adjustments to get the perfect alignment), although they can run into compatibility issues with some software.

Some features and tools of your software may not be available when using standalone templates (that are available for built-in templates). This is because your software will recognise built-in templates as templates and allow you to use related tools freely. It may not recognise standalone templates as templates, and so may block certain tools related to designing templates.

Some software will put standalone files through a compatibility process; this usually happens when your template uses a format that is not the default file format of your software. Your software may convert your template to allow it to read and edit the file correctly. Unfortunately, the conversion process can involve changes being made, which is especially problematic if the measurements of your template get altered.

Single Label Templates

These label templates show the outline of a single label; they can be used to print roll labels and sheet labels, where the design is replicated onto all of your labels during the printing process. Single label templates are more likely to be built-in templates rather than standalone files, although both are available. These templates can be much quicker and simpler to use (as you only need to add a design to one label), however, they may not offer the greatest level of control over the accuracy of positioning they offer during the printing process. Label design software often uses this kind of template – and will offer greater control over the positioning of your replicated designs. However, if you are using any other type of software, you may find that you have little or no control over this positioning. You may also want to avoid this type of template if you want to create labels with different designs or that share a design but have small variations.

Sheet Label Templates

These label templates show the layout of a sheet of labels; they are commonly used for built-in and standalone templates. Some software may provide tools that allow you to automatically replicate a single design across the entire sheet – otherwise, you will usually need to replicate your design manually using copy and paste. Sheet templates give you the flexibility to create different designs on every label OR to create labels that share a design but have slight variations. They are also more likely to give you more control over the measurements of your template, allowing you to make small adjustments to get the best possible alignment when you print your labels.

Portrait & Landscape Label Templates

These templates may refer to the orientation of your labels (single label template) or sheet of labels (sheet label templates). Most label templates use a portrait orientation; for most users, this is fine because labels are generally created with the portrait orientation in mind – meaning that most people will want to print their labels using the portrait orientation. If, however, you’d prefer a landscape orientation, it is much simpler to use a landscape template than to try to use a portrait orientation and continually tilt your head.

Bleed Label Templates

Finally, bleed label templates are intended to help when designing label designs with full colour backgrounds and/or borders. They are only available for label sizes and layouts with gaps ALL THE WAY AROUND each label. Bleed templates use these blank areas to create “bleed areas”; you can then oversize your design to extend beyond the edges of each label – into the bleed area. This means that when you print your labels, you won’t end up with any “white edging” – a printing defect whereby any slight misalignment between a design and a label results in the part of the edges of that label being left unprinted.

Bleed templates tend to be used when printing irregular label shapes – such as round labels and oval labels – where it can be tricky to get a design to line up perfectly with each label. They are a great way to speed up the process of adding full colour designs to labels – and avoiding the problems of white edging.

At Label Planet, we supply bleed templates for all of our label layouts that feature blank areas around each label.

Next Week On Template Tuesday: The Template Tuesday Guide To…The Measurements You Need To Make Sure Your Label Templates Measure Up!

Template Tuesday Definitions – What Are Label Templates?

February 12th, 2019

This Template Tuesday we are going back to basics by taking a look at the question “What Is A Label Template?”. Read on for our definition of label templates (and the many forms they take).

what are label templates

What Is A Template?

To truly go back to basics, first we need to define a “template”.

A template is a document used in electronic or paper based media, which has a pre-determined page layout and style. The document can be edited to produce a finished document based on that page layout and style. A template will indicate where the user should add specific page elements to complete their finished document and may contain standard or sample text and/or images if required.

For example, a template used to create a letter could contain indicators for where to add the recipient’s address, a greeting line, a date, and a signature. It may also include a pre-determined header and/or footer, which could contain a company’s logo and contact information.

Templates are designed to save time and allow multiple new documents to be created, which share an existing design, pattern, or style.

What Is A Label Template?

A label template, therefore, is a document, which has a pre-determined layout based on the labels that the template is to be used to print. In other words, a label template indicates where a user should add their design(s) to ensure that those designs print in the correct position when the template is used to print their labels.

Label templates can be used to print a range of label formats – including labels supplied on rolls and on sheets. Therefore, a label template can either represent the layout of a sheet of labels OR an individual label (and its position relative to the other labels on a roll or sheet).

Label templates are excellent time savers; with a template, a user simply starts adding their design, without having to spend time setting up a template that reflects the measurements and layout of the labels they need to print. They are also a useful way to create additional sets of labels that need to share an existing design but contain slightly different information or design elements. Label templates can also be combined with mail merge tools to allow a template to be combined with a data source (such as a list of addresses or product details) to create a set of labels that share a common design but contain individual sets of information.

So How Many Different Types Of Label Templates Are There?

Essentially, there are two main types of label templates; standalone and built-in. A standalone template is an individual file, which needs to be opened using an application or software. Built-in templates are already part of (i.e. built in to) an application or software.

Label templates can also come in different file formats; a file format refers to the technical standard used to encode information for storage in a computer file. Common file formats used for label templates include .docx (the file format used by Microsoft Word and other word processing software) and .pdf (a file format used by graphics packages).

There are further subdivisions of label templates, including options for portrait or landscape orientations and bleed templates – which are used to print full colour backgrounds and/or borders.

At Label Planet, we supply standalone templates in both Word and PDF formats for all of the label sizes that we supply. We also supply options for portrait, landscape, and bleed templates where possible. You can download any of these templates by visiting our Label Template Home page; select your label shape and then your label size to visit the template information page for your labels. Our download links can be found in the middle of the page and are purple in colour.

Where possible, we also list compatible Avery codes on our product pages, range pages, and template information pages. A compatible code means that Avery supply labels of the same label size and layout as we do; this means that you can print Label Planet labels with a built in Avery template (or even Avery labels with a Label Planet template).

Next Week On Template Tuesday: The Template Tuesday Guide To…The Different Types Of Label Templates