Posts Tagged ‘PDF Templates’

How To? – How To Use Label Planet’s Bleed Label Templates

Tuesday, July 3rd, 2018

So far, we’ve taken a closer look at what bleed label templates are and when to use one rather than a standard template. This week, we’ll look at how to use bleed label templates to create full colour labels.

What Sort Of Bleed Label Templates Do We Supply?

Our website features bleed label templates in Word and PDF formats. Word templates can be used with Microsoft Word or any word processing software that can edit .docx files (e.g. Pages). The PDF bleed label templates can be used with any graphics package that can edit .pdf files (e.g. InDesign, Illustrator, Photoshop etc).

As we explained in our previous post, our PDF bleed label templates will contain two outlines for each blank label. The solid black outline indicates the size and shape of each label. The dotted grey outline indicates the bleed area around each label.

The bleed area is a blank space around your sticky labels that you can use to overlap your design to prevent white edging when you print your sticky labels. Instead of finishing at the edges of each blank label, your design will end within the bleed area – meaning that it overlaps the edges of your blank labels.

Our Word bleed label templates contain areas that represent the blank labels themselves AND the bleed area around them.

How Do You Use Bleed Label Templates?

Essentially, you use our bleed label templates in exactly the same way as you would our standard label templates.

The only thing you need to bear in mind is where the edges of your design fall. Your design should extend outside of the blank labels so that it ends somewhere within the bleed area. You can set up your design so it finishes partway into the bleed area or fills the bleed area entirely. The only thing that matters is that your design overlaps the edges of your blank labels.

Using Word Bleed Label Templates

In a standard Word label template, your design should fit inside the cells representing each blank label.

Word label templates are basically tables where the cells represent your blank labels and any gaps in the layout of each A4 sheet. This means that round labels are represented by a grid of squares and oval labels by a grid of rectangles.

Standard desktop printers can only provide so much accuracy when aligning label templates onto sheet labels. This means that if your design includes a full colour background, logo, or image you may get white edging around some of your sticky labels where your design isn’t quite perfectly aligned. While you can adjust your template and printer settings to improve the alignment, it is very difficult to align a whole sheet perfectly. Instead, you can use a bleed label template to oversize your design to prevent white edging appearing at all.

In the image below, we have added a colour logo to a row from a STANDARD label template and a BLEED label template for our LP15/51R round label size.

Label Templates - Word Standard And Bleed Template

In the standard label template, the design touches the four sides of the cell. This means the design fits within the label itself. With this template, you would probably get some white edging around some of your labels.

In the bleed label template, however, the same logo has been resized slightly to fill the larger cell. In this template, each cell represents a blank label and its bleed area. By filling the cell, the blue background will overlap each label slightly, preventing white edging from happening when you print the completed template.

Remember, when working with images in Word, you will need to adjust the Wrap Text format option to give you greater control over the positioning of your images. Left click on your image once to select it. Click on the Picture Tools Format tab at the top of the page. Click on Wrap Text and choose Tight (or In Front Of Text). If you have multiple elements within your design, you will need to use the “Bring Forward”/“Send Backward” options to layer your elements as needed. Remember that the table used to create your label template is a layer in itself so you need to make sure that your design elements sit in front of it – or they may disappear from view!

Using PDF Bleed Label Templates

Likewise, you would use our PDF bleed label templates in much the same way as our standard PDF label templates.

Instead of making sure that your design sits within the solid black border outlining each label, however, you would simply need to make sure that your design finishes between the solid black border and the dotted grey border that outlines the bleed area.

In the image below, we have added our colour logo to a STANDARD label template and a BLEED label template.

Label Templates - PDF Standard And Bleed Template

In the standard label template, the design sits within the black border that indicates the shape of the blank label. As with the standard Word label template, it would be extremely tricky to perfectly align every single label.

In the bleed label template, we have resized the design slightly. It now extends beyond the black border (representing the label) to touch the grey border (representing the bleed area). This means that the blue background will overlap each label slightly and prevent any white edges appearing when you print the completed template.

Next week on Template Tuesday: How To? – How (And Why) You Should Format Images In Word Label Templates

Bleed Label Templates VS Other Label Templates – When To Use A Bleed Label Template

Tuesday, June 26th, 2018

Last week, we defined the term bleed label templates. This week, we’ll explain when it is better to use a bleed label template, rather than a standard label template.

As we mentioned last week, bleed label templates rely on having a blank space around your blank labels. Label sizes and layouts where your sticky labels butt up against (i.e. are adjacent to) another sticky label will not have the blank spaces required to create a bleed area all the way around your blank labels.

You should therefore only use bleed label templates when creating a particular kind of label design on self adhesive labels with a particular type of layout.

What Kind Of Label Designs Work Best With Bleed Label Templates?

Bleed label templates are designed to bleed your design over the edges of your blank labels. This means you should only use them when your label design includes some coloured element around the edges of your sticky labels. This could be a border, a coloured background, or a full colour image that fills each blank label. All of these elements sit at the very edge of your sticky labels. This means these are the elements that you need to bleed to avoid white edging.

Remember, borders need to be thick enough to overlap the edges of your sticky labels.

What Kind Of Label Layouts Work Best With Bleed Label Templates?

As we mentioned last week, certain label shapes and layouts are perfect for creating bleed label templates. These are sticky labels with a blank area in the layout, which can be used as the bleed area. Circular labels / round labels and oval labels naturally have blank spaces due to their shape. Square labels may be butt cut (so at least some of the sticky labels are touching each other) OR they may have gaps between the rows and columns of blank labels. At Label Planet, all of our square labels have gaps all the way around each blank label.

Most rectangular labels, by contrast, will have at least some edges where two blank labels touch. This is designed to minimise the amount of waste material created by these products. There are a small number of rectangular label sizes where there are gaps between the rows and columns – creating a bleed area all the way around each blank label.

bleed label templates and label shapesAt Label Planet, we supply bleed label templates for all of our circular labels / round labels, oval labels, and square labels. We also supply bleed label templates for our three rectangular label sizes, which have gaps all the way around each blank label – LP1/199, LP33/53, and LP84/46.

What If Your Label Layout Doesn’t Work As A Bleed Label Template?

If you are working with a label size that doesn’t provide a bleed area all the way around your blank labels, you may be able to improvise using a standard label template. This will only work if your border, background, or image has a consistent colour. In this case, you can oversize your design so that it overlaps onto adjacent labels. As the overlapping areas will use the same colour, you won’t be able to see where your design overlaps.

Please note you can only use this workaround if your colour is consistent AND if the area of overlap uses that particular colour. If your design overlaps too far onto an adjacent sticky label, you may find that it falls into an area that should be a different colour.

The alternative would be to alter your design so that it:

  1. Doesn’t go to the edges of your sticky labels (so there’s no need to overlap it)
  2. Has a white or blank border around the edges (so you don’t need to print at the edges)

Next Week On Template Tuesday: How To? – How To Use Label Planet’s Bleed Label Templates

A Guide To Label Planet’s Label Templates

Tuesday, May 29th, 2018

Here at Label Planet, we aim to provide our customers with everything they need to print their own self adhesive labels. Over the last few years, we’ve spent a lot of time developing our Help & Advice pages – especially our Label Templates section, which includes label templates, detailed notes, and printing advice for all of our label sizes.

If you haven’t printed your own self adhesive labels before, you may not be familiar with the different kinds of label templates (and information) that we provide.

Well, don’t worry! In this week’s Template Tuesday, we’ll run through all of the features that we’ve included in our Label Templates section.

LABEL TEMPLATES – THE HOME PAGE

Our Label Template home page (which can be found on our website here) contains all the links you need to find label templates, detailed information about our label sizes, and advice pages to guide you through the process of designing and printing your own sticky labels.

label planet label templates home page

At the top of the page, you will see a link to our Sample Request Service. This allows you to request a few samples to make sure you are buying the right sticky labels for your application AND give yourself a trial run at printing a label template.

Next, you will find links to our SIX label shapes. This pages are the first step to finding the template information page for your label size. After clicking on one of these links, you will see a list of all of the label sizes we supply in that particular shape. Click on the Templates link for your label size to reach the Template Information Page.

Below this, you can find compatibility tables to help you find out if your Label Planet labels have a compatible Avery template (or if your Avery labels have a compatible Label Planet template).

Finally, you will see our HELP WITH LABEL TEMPLATES button. This button reveals links to our Help and Advice pages, including our Guides to Designing and Printing Labels, Top Tips, Troubleshooting Guide, FAQs, and this – the Label Planet Label Templates Blog.

LABEL TEMPLATES – THE INFORMATION PAGES

Every label size that we supply has its own Label Printing Template Information page.

At the top of this page we list the key measurements of the label size and layout. You can use these measurements to set up your own label templates. Below this we list any Avery codes that are compatible with our label size. If there are no Avery codes listed, it is because Avery do not supply that particular label size. Some Avery codes may have the word “Zweckform” next to them. This is a European range of sticky labels provided by Avery. To find one of these label templates in your software, you will need to change the label vendor from Avery A4/A5 to Avery Zweckform.

Next you will find our download links. We have grouped them into standard Word templates, alternative Word templates, standard PDF templates, and alternative PDF templates.

The STANDARD templates should be suitable for most of our customers. In some cases, our sticky labels may have a slightly different layout – which requires an alternative label template. This will be noted in the “Notes About This Template” section just below the download links.

Left click once on one of the purple links to start the download process. Your label template will either be saved to the Downloads folder on your device OR you will be asked if you want to Save or Open the file. We recommend choosing to save the label template rather than opening it.

After the download links you will see a NOTES ABOUT THIS TEMPLATE section. This includes detailed notes and printing advice for that particular label size.

LABEL TEMPLATES – THE LABEL TEMPLATES

All of our label templates are standalone template files and therefore must be edited using software. We DO NOT supply label design software and so you will need to bear in mind the limitations of your software when creating your required label design.

Our label templates include:

  • WORD TEMPLATES: suitable for use with Word Processors that can edit the .docx file format (e.g. Word, Word For Mac, Pages etc).
  • PDF TEMPLATES: suitable for use with Graphics Packages that can edit the .pdf file format (e.g. InDesign, Illustrator, Photoshop etc).
  • PORTRAIT TEMPLATES: label templates with a portrait orientation.
  • LANDSCAPE TEMPLATES: label templates with a landscape orientation.
  • TEXT BOX TEMPLATES: Word label templates with a text box in each blank label – suitable for creating text-only designs.
  • MIRRORED TEXT BOX TEMPLATES: Word label templates with a mirrored text box in each blank label – suitable for creating window stickers that can be read from the reverse side.
  • BLEED TEMPLATES: suitable for overlapping full colour designs to prevent white edges appearing on printed sticky labels. Only available for label sizes that have suitable gaps around each blank label.

Using Label Templates From Label Planet

We made all of our label templates using measurements taken from our sticky labels. We tested the accuracy of each template before adding it to our website. You may need to make slight adjustments to produce the perfect alignment for your unique software and hardware set up. For example, most desktop printers have a different starting print position. You may need to adjust the page margins to get the perfect alignment for your printer.

If you are having problems with the alignment produced by one of our label templates, we recommend reading through our Guide to Designing & Printing Labels, Top Tips, and Troubleshooting Guide. Printer settings cause most alignment issues. You can fix them by adjusting the page margins of your template or the settings of your printer.

If you are still having issue, you can also contact our Customer Service Team for further help and advice.

Next Week On Template Tuesday: How To? – How To Use Label Planet’s Text Box Label Templates

Label Templates Orientation 101

Tuesday, April 3rd, 2018

This week, we’re looking at the two types of orientation that can be used for label templates; portrait and landscape. When changing the orientation of existing label templates, there are a few factors to bear in mind.

Portrait And Landscape Orientations

For A4 labels, portrait means that the sheet is held so that the narrow edge (210mm) is at the top. This creates a sheet width of 210mm and a sheet height of 297mm. This is the default orientation for sheet labels and tends to be used for most label templates. In the landscape orientation, the wide edge (297mm) is at the top. This creates a sheet width of 297mm and a sheet height of 210mm.

If you have a label template with the wrong orientation for your intended label design, you  need to decide if you want to use the existing orientation or switch to the correct orientation. While using the existing orientation might seem like the simpler option (because you don’t have to mess around with the template), it can be useful to switch the orientation so you can see and work in the correct layout as you add your design (and you don’t have to tilt your head to recreate the end result).

Printing Portrait And Landscape Orientations

You DON’T have to change the way you load your A4 labels to change the orientation of your label templates. Instead, load your sticky labels into the media bypass tray normally, so the narrow edge enters the printer first. Your software will instruct the printer to then use a portrait or a landscape orientation. When printing a document, your printer will usually use the orientation of the document you are printing. Portrait label templates print in the portrait orientation and landscape label templates  print out landscape.

Switching Between Portrait And Landscape Orientations In Label Templates

The ease with which you can switch orientation depends on the type of label template you are using. This is because, in most software, orientation settings relate to the PAGE but not the CONTENT on that page.

Label Templates After Converting Orientation Of PageThe image above shows what happens if you change the orientation of Word label templates. As you can see, the page has rotated but the content has not and the page margins remain the same.

Switching Orientations In PDF Label Templates

Graphics software usually contains a ROTATION tool, which allows you to rotate your page AND the content on that page. You may need to select multiple layers within your label template to ensure that your background layer (the template layer) and the design layers you have added all rotate together. Depending on the software you are using, you may also need to resize your page to switch from one orientation to the other.

Switching Orientations In Word Label Templates

As we mentioned, the Orientation tool is Word only rotates the page and NOT your label template and design. The only way to convert existing Word label templates from portrait to landscape (or vice versa) is to change the page orientation AND the page margins AND amend the table itself.

You can change the page orientation and margins using the “Layout” tab at the top of the page. Click on Orientation and select either Portrait or Landscape. Next click on Margins and select Custom Margins. You can then enter the correct page margins for the new orientation. For example, if you switch from portrait to landscape, the top and bottom margins become the left and right margins, and the left and right margins become the top and bottom margins.

When amending the table, you essentially need to switch all of the measurements. The label width switches with the label height. Top top and bottom margins switch with the left and right margins (take care if your margins are unequal). The vertical pitch switches with the horizontal pitch. You also need to add and subtract columns and rows – so that the number of blank labels across becomes the number down (and vice versa).

For example, to change our LP21/63 label size from portrait to landscape, you convert your measurements as follows:

Label Templates Example Measurements Convert Portrait To Landscape

All the tools you need to add/remove columns and rows and to resize your table can be found under the Table Tools Layout Tab.

Portrait And Landscape Label Templates From Label Planet

At Label Planet, we have created portrait and landscape versions of ALL of our label templates, so you don’t need to convert our label templates at all! Simply head on over to our label templates section, select your label shape and label size, and download a portrait template or landscape template using the purple links in the middle of the page.

Next Week On Template Tuesday – How To? – How To Add Designs To Word Label Templates

Word Label Templates VS. PDF Label Templates

Tuesday, March 27th, 2018

This week, we’re taking a look at the practical differences between Word label templates and PDF label templates

Label Templates – Word Vs PDF – SOFTWARE

Word templates can only be opened and edited using Word Processing software such as Word and Pages.

PDF templates can only be opened and edited using Graphics Packages such as Illustrator, InDesign, and Photoshop.

NB: only graphics packages can open AND edit PDFs. Other software may allow you to open PDFs but will not allow you to edit those files (for example, PDF Readers such as Adobe Reader).

Label Templates – Word Vs PDF – CONTENT

Word label templates are basically standard Word documents that contain a table. The cells in the table represent the blank labels on an A4 sheet, as well as any gaps between those blank labels. To design and print a set of self adhesive labels, you add your design to the cells that represent the blank labels on your A4 sheets.

This means that Word label templates can ONLY represent the layout of A4 labels as a set of square cornered rectangles and/or squares. It cannot recreate elements of shaping, such as radius corners (rounded corners) or the shape of round labels and oval labels.

PDF label templates provide a starting “background” layer that represents the layout of a particular sheet of A4 labels. To design and print a set of self adhesive labels, you add your design to a new layer that sits in front of the background layer (using the background layer as a guide as to the placement of your designs.

Label Templates – Word Vs PDF – DESIGN TOOLS

Word label templates often have to rely on tools that weren’t necessarily intended for design work. Word processors are built with one specific task in mind – adding, editing, and arranging text. This means that they have basic sets of “design” tools that are limited in the level of precision and sophistication that they can achieve.

PDF label templates are edited using highly sophisticated graphics packages that are created specifically for design work. This means that they offer a multitude of design tools and a much higher level of precision when it comes to arranging individual elements within a design.

Label Templates – Word Vs PDF – USABILITY

This last point dependes on the individual user. People who are familiar with word processors will find Word label templates easier to use, while those familiar with PDF files / graphics packages will prefer PDF label templates. If you are comfortable with both types of files / software, it is up to you to decide which option you want to use.

As a general rule, most people have a basic working knowledge of / some experience using word processors but are unfamiliar with graphics packages. We recommend sticking to what you know instead of opting for the PDF label templates just because they SEEM to be a better option. While they do offer a much higher level of accuracy and detail, you need to bear in mind that you will need to have access to graphics software to edit them (which may mean paying to buy such a package) AND you will need to learn how to use that software to design and print your own self adhesive labels.

Next Week On Template Tuesday – Label Templates Orientation 101

How To? – How To Download A Label Template

Tuesday, February 27th, 2018

This week, we’ll discuss how to download a label template using the Label Planet website as an example.

Step 1: Find The Label Templates Download Page

Go to the Label Planet website and click on “Label Templates” at the top or midway down the page to reach our Label Templates Home Page. Select your label shape and then your label size to reach the template information page for your self adhesive labels.

Step 2: Select A File Format & Template Format

You need to download a label template that is saved in a file format that is compatible with your software. If you intend to use a word processor (e.g. Word, Word for Mac, Pages etc) then you will need to select a Word Template and if you intend to use a graphics package (e.g. InDesign, Photoshop, Illustrator etc) then you will need to select a PDF template.

Next, select a template format that suits your label design; at Label Planet, we offer a choice between Portrait & Landscape orientations (where possible), as well as speciality formats such as Text Box Templates (if you only wish to add text), Mirrored Text Box Templates (to create mirrored or reversed text), and Bleed Templates (where possible, to allow full coloured backgrounds to overlap each label to avoid white edging).

Step 3: Click On The Download Link To Download Your Label Template

Our download links are all simple text links (in purple) listed in the middle of each template information page under the table headings “Word Templates” and “PDF Templates”. (Left) click once on your preferred label template to download the file. If you are asked whether you wish to OPEN or SAVE your label template, select SAVE.

PDF Templates: PDF files will often be displayed in your browser instead of being downloaded. To save a PDF template to your computer, you will need to click on the download button provided by your browser:

  • Chrome and Firefox display a bar at the top of the PDF with a number of icons. Towards the right hand side, there will be an icon with a downward facing arrow; this is the download button. Alternatively, you can right click anywhere within the PDF and select “Save Page”//“Save Page As”.

Label Templates Download PDF ChromeLabel Templates Download PDF Firefox

  • In Safari, there is a pop-up bar that appears when you move your cursor to the bottom of the browser window; the download button is the fourth icon along and contains a downward facing arrow. Alternatively, hold down the Control Key (⌘) as you click on the download link and select “Download Linked File”.  

Label Templates Download PDF SafariOnce the download starts, your browser will allow you to view the progress of your download and then navigate to your downloaded file. Downloads are generally saved in a dedicated “Downloads” folder – unless you have previously selected a different folder to be used when downloading items.

Chrome displays a Downloads Bar at the bottom of the browser window (click on the downward arrow next to the file name to view the location of the downloaded file), while Firefox and Safari include a download icon at the top right of your browser menu bar (click on the icon to view and open your downloaded file).

Label Templates Download Bar ChromeLabel Templates Download Icon FirefoxStep 4: Open Your Saved Label Template

While you can simply double click on your finished download to open the saved label template directly, we recommend opening your software and then using the “File” > “Open” menu options to locate and open your saved label template.

Next Week On Template Tuesday – Measurements For Label Templates 101

How To? – How To View The File Format Of A Label Template

Tuesday, February 13th, 2018

This week, we’ll explain how to view the file format of individual files to find out if a particular label template is in a file format that is compatible with your software.

Generally speaking, most companies will indicate the file format used for their label templates (as we do) BUT if you have a label template file and don’t know its file format, the easiest way to determine the file format is to look at the file extension.

The file extension is a set of (usually three) letters that follow the last full stop in the FULL file name. File extensions are usually hidden by default, so the file name you see is actually only part of the full file name.

The left hand column below shows the file name that appears when file extensions are hidden; the right hand column shows the full file name of those same files when file extensions are set to display.

Label Templates Definition File Format File Extension

There are a number of ways to view file extensions but the easiest is to bring up the file information for an individual file.

How To View File Extensions: Windows

Step 1: Open the file manager; originally known as “Windows Explorer”, the file manager was renamed in Windows 8 as “File Explorer” by clicking on this icon:

Label Templates Icon Windows File Explorer

Step 2: Navigate to the folder where you have saved your label template (downloaded files are usually saved to the “Downloads” folder in Favourites).

Step 3: Right click once on your label template file and select “Properties” from the list.

Near the top of the General tab you will see “Type of file” – next to this will be the file extension of your label template.

How To View File Extensions: Mac

Step 1: Open the file manager (“Finder”) by clicking on this icon:

Label Templates Icon Mac Finder

Step 2: Navigate to the folder where you have saved your label template (downloaded files are usually saved to the “Downloads” folder in Favourites).

Step 3: Right click (hold down the Control key as you click) once on your label template file and select “Get Info” from the list.

About halfway down the Information Window you will see a section called “Name & Extension”, which will contain the full file name for your label template (including the file extension) – if the section is not expanded, click on the section title to open it up. If the “Hide extension” box is checked, uncheck it to reveal the file extension.

TOP TIP

It is always best to view the file extension via file information – especially when downloading files from the internet. Malicious files may be given a file name that makes it LOOK like the full file name is showing – tricking a user into thinking that it has a particular file format – when the true file format is actually hidden.

For example, a file might be named “FileName.docx” to make it look like a normal Word document BUT looking at the file information would reveal that the full file name is actually  “FileName.docx.exe” – meaning that the file is actually an executable program and should NOT be opened.

Next Week On Template Tuesday: Downloading Label Templates 101

Definitions – What Does “File Format” Mean?

Tuesday, February 6th, 2018

To use a standalone label template file you need to make sure that the file format of that label template is compatible with the software you want to use to design your self adhesive labels – in other words, your software needs to be able to read (display) and write (change) the label template.

File Format – A Definition

A “file format” is a technical standard used to encode information so that it can be stored in a computer file. File formats may be designed to store one particular type of data (e.g. just images) or a number of different types of data (e.g. sound and video). Different types of data can also be stored using a number of different file formats; for example, text may be stored in a .docx or a .txt file format, images may be stored in a .jpg or .png file format, and sound may be stored in a .mp3 or .aac file format.

Most software only supports a small selection of file formats. This is because most software is designed to perform a specific type of task (e.g. word processing) and so only file formats that can encode the information involved in that type of task (e.g. text) will be supported.

While computers and software can use a range of factors to determine the file format used to encode a particular file, for human users the easiest way to identify the file format is to look at the “file extension” – this is the set of letters that comes at the very end of the FULL name of a file, after the last full stop. File extensions are usually three letters but can actually be anything between one and four characters long; they’re also usually hidden by default – we’ll explain how to view file extensions for individual files next week. Label Templates Definition File Format File Extension
The left hand column shows the file names of our label templates as they appear in the Windows File Explorer with file extensions hidden; the right hand column shows the FULL names of those same files as they appear when file extensions are displayed.

Reading Versus Writing – What Is The Difference & Why Does It Matter?

Without going into unnecessarily complicated definitions, all these two terms mean is:

  • READ: your software can open and display the contents of a file
  • WRITE: your software can change the contents of a file

Some software may offer limited support for specific file formats, which means that it only has SOME of the features required to display (and change) certain content within a file. In this case, your software will usually replicate the file as closely as possible (for example, Word opens such files in its “Compatibility Mode”).

If your software can only read a label template file you will not be able to add your design and if it only offers limited support you may find that the replicated version of your label template isn’t as accurate as the original (producing the wrong alignment) or that you can’t change specific elements within the label template.

The key thing to remember is: just because your software opens a label template this does not mean that you can edit it. Reading a file format is a much simpler task than editing a file format, which means that a lot of software will allow you to open files without the ability to make changes.

Converting Label Templates Into “Native File Formats”

If your software can read but not edit a particular file format, you may be given the option to convert your file into a “native” file format – i.e. the default file format used by your software.

This CAN be a useful workaround but ONLY if the conversion process doesn’t interfere with the sizing and layout of the label template.

For example, Word can create table rows as small as 0.4mm BUT Pages only allows rows as small as 3.2mm; if your Word template has gaps of less than 3.2mm between each row of labels and you convert it to a Pages document, Pages will automatically expand the gaps to 3.2mm – destroying the alignment of your label template.

If you do convert a label template into a different file format, always double check the measurements to make sure they are correct for your label size.

You can find detailed measurements for all of our label sizes on our Template Information Pages.

Label Planet’s Label Templates

All of our label templates are supplied in a .docx file format (our Word Templates) and a .pdf file format (our PDF Templates). You can use our Word label templates with any word processing software that can edit the .docx file format (such as Word, Word For Mac, Pages, and LibreOffice etc) and you can use our PDF label templates with any graphics software that can edit the .pdf file format (such as InDesign, Illustrator, Photoshop etc).

When you download one of our label templates, you may be given the option to save the file or to open it; we recommend saving the template to your device before opening your software and using the “File > Open” menu options to locate and open that saved template.

You can find all of our label templates by visiting our Label Templates Home Page; alternatively, navigate to the product page of the label size you have bought from us and click on the purple “Label Templates And Printing Information” link below the product image.

Next Week On Template Tuesday: How To? – How To View The File Format Of A Label Template

Designing A Label Template – When & How To Use A Bleed Template

Tuesday, September 26th, 2017

This week, we’re taking a look at Bleed Templates – which are definitely not as gruesome as they sound!

As we’ve mentioned in previous posts, if you’re creating a label design that uses a full colour background you can sometimes end up with white edging around the edges of your labels where your printer hasn’t quite managed to line up your template perfectly with your labels. While you COULD try to fix this by manually adjusting your template, it’s more than likely that this is actually a near-impossible task, which makes it much quicker and easier to produce your labels by oversizing your design slightly to prevent any white edges from appearing at all.

This means that the outer edges of your design will sit outside the edges of your labels – in other words, your design “bleeds over” into the non-label areas of your label sheets. While you CAN achieve this effect using a standard template (and simply oversizing your design as needed), you can also use a purposely designed “Bleed Template”, which will have a “bleed area” included around each label in the template.

There are a few different ways that this bleed area can be created but to keep things simple, we’ll take a look at the ways WE have created bleed areas in our bleed templates.

PDF TEMPLATES
In our PDF templates, each label is represented by a solid black outline and the bleed area around each label is outlined by a dotted grey line (meaning that the “bleed area” is the area between the solid black line outlining the label and the dotted grey line outlining the extent of the bleed area).

WORD TEMPLATES
In our Word templates, we have merged the bleed area with the area that represents each label on a sheet; in some cases, where the gap between each column of labels is larger than the gap between each row of labels, there will still be a blank column representing the gap between the labels (and their respective bleed areas), but most of our bleed templates will not show any gaps between the labels. Generally speaking, therefore, the areas that are outlined in these templates show the labels themselves COMBINED with their respective bleed areas.

SO, WHEN & HOW SHOULD YOU USE A BLEED TEMPLATE?
You should use a bleed template if you want to create a label design with a coloured background (e.g. with a coloured background, full size image, or a border) AND the label size you are using has gaps between and around each label.

It is possible to use bleed with labels that don’t have gaps between and around each label BUT only if your design is consistent around its edges; you can simply oversize your design in a standard template to avoid white edging BUT if your design changes colour and the edges do not match then you may end up with inconsistencies in your printed labels. For example, if you oversize a photo of a landscape (where the background shifts from blue sky at the top to green fields at the bottom), you may end up with the bottom edge of the landscape printing onto the top of the label below it (so you have a green edge where it should be blue).

This also means that you can’t create specific bleed templates for these label sizes and layouts; you would end up placing bleed areas within areas that represent actual labels on your sheet, which would obviously cause problems when you try to add your design to these overlapping areas.

For each of our label sizes where it is possible to create a bleed template, we have tried to include as much bleed area as is physically possible on that particular label size and layout. This is determined by taking the size of the gaps between the rows and/or columns of labels and halving this measurement. As shown above in our LP15/51R Word Bleed Template, the gaps between the rows and columns is 2mm, which allows for a bleed area of 1mm all the way around each label. Where the gaps between the rows and columns differ in size, we take the smaller measurement; for example, in our LP24/45R label size, the gap between the rows of labels is 3mm and the gap between the columns is 4mm – in order to create a CONSISTENT bleed area all the way around each label, we take the smaller measurement (3mm) to determine that the bleed area available for this label size is 1.5mm.

When using a bleed template, you simply need to add your label design to the template so that the outermost points of your design fall into the bleed area provided. While you DON’T have to fill the bleed area, you DO need to make sure that your design doesn’t extend beyond the limits of the bleed area (otherwise it may end up creeping onto another label) AND that any important elements within your design don’t fall into the bleed area (otherwise they will be cut off).

In other words, if your design contains important elements at the very edges of your labels you will need to extend your design so that these elements remain within the labels themselves, while the extended area falls into the bleed area and can be safely discarded.

When using Word Bleed Templates, you will need to take additional care because they only show the combination of each label and its bleed area (i.e. they do not show where a label finishes and the bleed area starts); this means that you will need to CENTRE your design (so that its edges fall into the bleed area) and – as always – we strongly recommend doing a test print of your template onto paper so that you can double check if your design will be printed correctly (and make amendments if necessary).

Next Week On Template Tuesday: Designing A Label Template – Top Tips For…Rectangular Labels

Designing A Label Template – Finding Word’s Design Tools & Features

Tuesday, August 29th, 2017

For many people, Word is a simple way to create the documents they need on a day to day basis, and they use the same tools and features over and over again with few, if any, difficulties. When, however, they need to use Word for something a little different – say, to design and print their own labels – it can become quite a frustrating territory to navigate, especially when they need to find tools that they have never needed to use before.

Over the years, Word has been adapted and updated to make it easier to use and sleeker in design; unfortunately, some people struggle with the layout and navigation of Word, which can make it difficult for them to find the tools they need (and make simple tasks much harder and more time consuming to complete).

While Word has added functions to help overcome these issues (such as the introduction in Word 2016 of the “Tell me what you want to do” tool, which provides a shortlist of options based on the information you enter), there are a few basic tips that can help save you plenty of time when it comes to designing a label template in Word.

  • All the tools that you can use to make changes to your Word document (and any items that you add to it) are contained in the “RIBBON” at the top of the page.
  • The tools are grouped into “TABS”, which are displayed above the ribbon.
  • There are two types of tabs:
    “DEFAULT TABS”: these tabs are always visible and include the Home, Insert, Design, Layout, References, Mailings, Review, and View tabs.
    “FORMAT TABS”: these tabs contain formatting tools that relate to different objects (e.g. images, text boxes, shapes, tables etc) and are only visible when you have selected an object or objects. They include the Drawing Tools, Picture Tools, Table Tools Design, and Table Tools Layout tabs.
  • The Picture Tools tab contains tools to edit images and the Drawing Tools tab can be used to edit WordArt, text boxes, and shapes.
  • Built-in Avery templates are accessed through the “Labels” tool in the “Mailings” tab.
  • You can amend the page margins of your template using the “Custom Margins” tool, listed under “Margins” in the “Layout” tab.
  • To add an item to your template you can either use the options listed under the “Insert” tab or use the copy and paste tools listed under the “Home” tab to import items from an external source.
  • Word templates are basically tables where the cells in the table represent the layout of a set of labels on an A4 sheet (including any gaps around or between the labels); to make any amendments to the table, you can use the tools listed under the “Table Tools Design” and “Table Tools Layout” tab.
  • If you cannot see the outline of the table (meaning your Word template appears blank) you have Table Gridlines turned OFF; to turn them on, left click in the centre of the page to bring up the Table Tools Layout tab and then click on the “View Gridlines” button on the left hand side of the ribbon.

Next week on Template Tuesday: Designing A Label Template – Using Word’s Arrange Toolbar To Create A Perfectly Arranged Template